Proposals and Contracts Specialist I

Description

• Ensure that the issuance of final agreements and contracts is received in a timely manner to allow for review and approval by the Client and/or Business Development and/or Opportunity Owners, as applicable.
• Responsible for the maintenance of each customer’s files, including on-going update of the electronic databases, agreements and contracts tracking lists, calculation files, correspondence files and program files.
• Assist Business Development and/or Opportunity Owners to prepare proposal executive summary for senior management alignment and approval.
• Draft, edit and finalize proposals, with interaction of Business Development/Opportunity Owners and SMEs.
• Ensure the renewal proposal process is prepared within the appropriate deadlines, before the expiration of the existing Agreements at local level.
• Maintain the integrity of the document filing system.
• Gather vessel related and customer related information required for preparing proposals.
• Manages an entire proposal effort and ensures that all bid information is received in a timely manner to allow for development, review and approval of the formal proposal.
• Utilize the pricing tool and/or fee Schedule for the performance of the fee estimation, within local and regional level.
• Submit the proposal internally for obtaining the appropriate approval, based on the current delegation of Authority.
• Provide on-going communications with Business Development and/or Opportunity Owners and other departmental individuals regarding proposal/project status.

Requirements

• Agile and flexible in achieving duties.
• Good oral and written communications skills.
• Ability to work with several proposals simultaneously.
• Ability to work effectively in a quick-paced environment individually and as part of a team.
• General knowledge of booking / or accounting procedure.
• Zero to Three (3) years of a of project/report writing, specifically proposals.
• Proficient in database and word processing software, particularly MS Word, Excel, Outlook, SharePoint and Teams.
• Strong ability to work collaboratively and manage multiple priorities.
• Demonstrated computer literacy in financial analysis software shall be considered as an advantage.
• Ability to obtain familiarity with the ABS Health, Safety, Quality & Environmental Management System.
• Good/excellent decision making and organization skills.
• Good command of English language.
• Understand and follows ABS marine proposal/project generation process with supervision.
• Graduate from University with Bachelor's degree or recognized equivalent in Business Administration, Finance, Economics /Maritime Economics is preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance