Project Administrator

Description

• Follow up with subcontractors regarding project paperwork as needed
• Archive all project documentation according to Suffolk guidelines
• Work with project team and manager(s) as directed to achieve departmental objectives
• Assist in the preparation and distribution of project punchlists
• Participate in project and/or team meetings as needed
• Set up project binders and order project drawings from local printing resources
• Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines
• Maintain and track project information in Procore as required
• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
• Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner
• Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned
• Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines
• Assist project team with closeout coordination and preparation of O & M Manuals

Requirements

• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook
• 4-year college degree or equivalent work experience desired
• Typing speed minimum of 45-50 wpm
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
• Ability to work independently and as part of a team
• Construction background preferred, but not necessary
• Respect for confidential information; good judgment
• Ability to work in a fast-paced environment and prioritize effectively
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Professional appearance and manner
• Excellent written and verbal communication skills
• Ability to manage and prioritize tasks/projects with little supervision

Benefits

• Flexible, detail-oriented

Training + Development

Interview process

Visa Sponsorship

Security clearance