Purchasing Assistant

Overview

Support purchasing team with PO processing, supplier liaison, data entry, inventory and reporting.

Key Responsibilities

• po processing
• supplier sourcing
• data entry
• invoice matching
• report generation
• inventory support

Tasks

Teamwork: Collaborating closely with the entire procurement and operations team. Answering Phones & Emails: Acting as a point of contact for the purchasing department. Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system. Sourcing Support: Researching and identifying potential new suppliers for goods and services Supplier Communication: Contacting vendors to check stock, get quotes, confirm order details, and track deliveries. Data Entry & Record Keeping: Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets. Reporting: Helping to generate basic reports on spending, supplier performance, or order status. Scheduling & Coordination: Arranging meetings for Senior Management and coordinating with other departments (like warehouse, finance, and operations). Invoice Matching: Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable. Inventory Support: Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered. The Purchasing Assistant role will provide crucial support to our busy purchasing team. The day-to-day responsibilities typically include the following; Filing & Documentation: Managing both digital and physical filing systems for POs, contracts, and supplier information.

Requirements

• accounting
• data entry
• excel
• erp
• negotiation
• communication

What You Bring

Basic Accounting Knowledge: Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment). Data Entry Skills: High accuracy and speed. Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas (SUM, VLOOKUP), and data analysis. Organizational & Time Management: Juggling multiple orders and deadlines is standard. Strong Communication: You'll be constantly interacting with suppliers and internal colleagues. Attention to Detail: A single typo on a PO can cause major delays or cost issues. ERP Software Experience: Familiarity with any major Enterprise Resource Planning system is a huge plus (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics). Negotiation & Problem-Solving: Resolving issues like late deliveries, incorrect shipments, or price discrepancies. *Candidates must be eligible to work in Ireland and be already living in the country*

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Benefits

-On-site parking -Early finish on Fridays -Bike to work scheme -Monthly company lunch -Company pension -Gym membership -Employee assistance program

About U Value Insulation Group

-Committed to improving energy efficiency across various sectors through innovative insulation solutions. -Specializes in high-performance thermal insulation products that meet the most demanding industry standards. -Serves a broad range of industries, including residential, commercial, and industrial projects, offering tailored solutions. -Known for a strong commitment to product innovation and developing cutting-edge insulation technologies that enhance sustainability. -Provides solutions designed to reduce energy consumption, operational costs, and improve environmental performance. -Experienced in delivering complex projects in challenging environments, offering both standard and custom insulation solutions. -Has worked on several landmark projects across Europe, including large-scale building developments and energy-efficient industrial facilities. -Continuously invests in research and development to stay ahead of market needs and regulatory changes.

Sector Specialisms