Personal Assistant

Overview

Strategic personal assistant supporting MD with calendar, communications & operations.

Key Responsibilities

• email management
• process improvement
• action tracking
• confidentiality
• calendar management
• executive support

Tasks

-Facilitate MD’s email inbox — triaging, delegating, following through and ensuring high-priority items are flagged and acted upon. -Identify opportunities to improve operational effectiveness, refine processes and enhance productivity in the MD’s office and associated business operations. -Monitor, log and track key actions, decisions and follow-ups arising from MD meetings, ensuring timely closure and visibility. -Handle confidential and sensitive information with the highest levels of discretion and professionalism. -Manage the MD’s calendar, appointments and meetings ensuring prioritisation, accuracy, foresight of shifting demands, and save time for high-value activities. -Provide general executive-level administrative support as required (travel arrangements, event coordination, internal/external stakeholder liaison etc).

Requirements

• executive assistant
• stakeholder
• proactive
• organisational
• confidentiality
• communication

What You Bring

-Comfortable working in fast-moving, strategically oriented business environment and interacting with senior stakeholders (board, investors, partners). -Resilient, proactive, self-motivated and able to use initiative — anticipating what’s needed ahead of time and delivering beyond expectation. -Previous experience as a Personal Assistant or Executive Assistant supporting a senior executive — ideally in a growth or transformation-focused environment. -Strong organisational and time-management capabilities. -High level of professionalism, discretion and integrity in handling confidential matters. -Excellent written and verbal communication skills — able to draft high-quality business-level reports, presentations and correspondence.

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Benefits

-33 days’ annual leave (including public holidays) -Cycle to Work and Electric Vehicle scheme -Help@Hands (24/7 access to a GP by phone or video, Mental health support with counselling and therapy sessions, Physiotherapy and health coaching services, Medical second opinions from trusted specialists, Fitness and wellbeing tools) -Competitive salary -Life Assurance (4 × salary) -Group Income Protection (up to 2 years)

About Hfd

-From iconic commercial builds like 177 Bothwell Street and George Square’s G1, the firm has delivered notable projects. -Its divisions blend property development, tech-driven solutions, and renewable energy to pioneer first-in-region projects. -HFD delivered Scotland’s first Tier III–certified data centre and led the UK’s first speculative carbon‑neutral office. -It’s currently developing the largest net‑zero office in Glasgow, demonstrating its capacity for ambitious, large‑scale ventures. -The company maintains rigorous certifications (ISO 9001, 14001, 41001), underscoring its operational excellence. -Its multi‑division structure lets it coordinate complex projects—mixing building, tech systems, and renewables under one roof.

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