Executive Assistant

Overview

Provides administrative support, managing calendars, travel, communications, and projects.

Key Responsibilities

• database management
• reporting
• user support
• bookkeeping
• vendor management
• document prep

Tasks

-Maintain and manage the team’s client database and filing systems, including data entry, reporting, queries, and organization of electronic and hardcopy records. -Organize meetings, events, property tours, and client entertainment activities. -Manage calendars, appointments, and meeting logistics, including agendas and itineraries. -Deliver onboarding and training for new team members, ensuring familiarity with administrative systems, workflows, and procedures. -Manage special projects as assigned. -Draft, revise, and distribute correspondence, reports, marketing materials, and confidentiality agreements. -Handle incoming communications and route inquiries appropriately. -Perform occasional personal and work-related tasks, such as property management, bank deposits, dry cleaning, and vehicle maintenance. -Complete paperwork for new listing activations, closings, and booking statements. -Provide basic user support and troubleshooting during system updates or software rollouts. -Ensure confidentiality and handle sensitive information with discretion. -Maintain relationships with vendors and service providers, including coordination of office supplies, inventory, and client gift delivery. -Manage corporate bank accounts, perform basic bookkeeping, and prepare expense reports. -Support client follow-ups and ensure timely, professional responses. -Coordinate domestic and international travel arrangements.

Requirements

• office 365
• quickbooks
• adobe creative
• bachelor’s
• 5 years
• problem solving

What You Bring

-Professional demeanor and polished appearance. -Strong problem-solving skills and ability to take initiative. -Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Office 365. -Ability to work independently and collaboratively in a fast-paced environment. -Five (5) years of administrative experience, preferably in real estate, finance, or legal sectors. -Reliable, punctual, and proactive with a strong desire to learn and grow. -Familiarity with commercial real estate operations is preferred. -Exceptional organizational skills, with strong editing, proofreading, and communication abilities. -Bachelor’s degree preferred; equivalent experience considered. -Experience with QuickBooks and Adobe Creative Suite is a plus.

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About Marcus & Millichap

-Quickly became a leading real estate investment services firm. -Provides a comprehensive range of services, including property sales, financing, and advisory. -Serves investors, developers, and institutional clients in the real estate market. -With offices nationwide, it offers unmatched local market expertise, enabling clients to capitalize on emerging opportunities. -Known for its sophisticated financial tools, provides tailored solutions for diverse real estate transactions. -Specializes in multifamily, industrial, retail, office, and commercial properties. -Regularly handles high-value transactions, including large portfolio deals and major regional developments. -Earned a reputation for its market intelligence and innovative investment strategies. -Recognized for its commitment to long-term client relationships, helping clients maximize returns on real estate investments.

Sector Specialisms