Payroll Tax Analyst

Overview

Manage multi-state payroll tax compliance, reporting, and payroll operations.

Key Responsibilities

• tax reporting
• payroll compliance
• tax reconciliation
• agency liaison
• tax registration
• payroll processing

Tasks

-Track remote employees/tax setups -Reconcile quarterly and annual tax reports -Maintain excellent relationships with tax agencies and payroll vendors -Register and maintain federal, state, and local tax accounts -Manage POA forms for tax agencies -Assist with processing of both semi-monthly staff and monthly Shareholder payrolls, as needed. Duties include: -Complete KC and STL local tax refund request letters for employees -Verify and balance transactions, such as payroll registers, to tax deposits and reports -Stay up to date on new federal, state, and local tax regulations -Serve as primary point of contact for all tax agencies, remote tax situations, tax reconciliations, tax audits, and new tax jurisdictions -Manage Payroll Tax Reporting and Compliance (25%): -Assist with review of tax withholdings and supplemental tax withholdings as it relates to shareholder off-cycle/bonus payrolls -With HR guidance, create and/or modify firm PTO and sick leave plans in payroll system -Work closely with Shareholders regarding tax rates on regular wages, off-cycle payrolls, and fiscal year-end payrolls -Research state sick leave laws, especially in states with only remote workers, as well as paid family and medical leave laws -Provide tax guidance and support to Payroll and HR teams and all employees of the firm -Prepare tax adjustments and work with payroll vendor to process -Register and maintain SUI accounts -Issuing of manual checks and off-cycle payroll as needed -Provide required reporting to support various payroll tax needs

Requirements

• ach processing
• payroll processing
• bachelor's
• ukg
• imanage
• excel

What You Bring

-Wire transfer/Same Day ACH processing -Three to five years’ experience working with multi-state payroll taxes and reconciliations -Bachelor’s degree in accounting, human resources or related field -Proficient in UKG/UltiPro payroll system preferred, iManage Records Manager, and Microsoft programs Word, Excel and Outlook. Advanced Excel skills preferred -Five to seven years’ experience with payroll processing

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Benefits

-Manage Sick Leave/PTO Plans (20%):

About Polsinelli

-Founded in 1972 in Kansas City by three attorneys, Polsinelli began serving local business and real estate clients. -Over five decades it expanded via strategic hires—not large mergers—growing to 23 offices and establishing a footprint in markets like Philadelphia, Fort Worth, Park City, Miami, and Nashville. -Polsinelli built standout practices in healthcare, real estate, finance, technology, private equity, life sciences, litigation, and IP. -The firm tackles a wide range of high-stakes matters: from multi-state real estate financings and major healthcare regulatory work to patent litigation, corporate M&A, labor disputes, and cybersecurity. -Polsinelli positions itself as a 'daily and weekly' partner to mid-market corporate clients, emphasizing consistent presence and industry-focused counsel.

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