Executive Assistant

Overview

Support executives with calendar, travel, communications, and project coordination.

Key Responsibilities

• document management
• meeting coordination
• project tracking
• stakeholder liaison
• travel arrangements
• process improvement

Tasks

-Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents. -Organise board meetings, and maintain meeting minutes and action plans -Track key projects, deadlines, and deliverables, providing reminders and status updates. -Serve as a liaison between executives and internal/external stakeholders. -Organise and prioritise incoming communications, ensuring timely responses and follow-up. -Conduct research, compile data, and prepare summaries or recommendations as needed. -Manage complex calendars, schedule meetings, and coordinate appointments for directors. -Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports. -Support operational efficiency by identifying process improvements and assisting with special projects. -Plan and support internal and external meetings, events, and executive briefings. -Maintain confidential records, files, and sensitive information with discretion.

Requirements

• 5+ yrs
• executive assistant
• microsoft office
• english arabic
• professional services
• organisational

What You Bring

-Fluent English and Arabic language preferable -Experience working in a professional services organisation -Confident communication skills -Exceptional organisational and time-management skills, with the ability to prioritise competing demands -5 yrs + experience as an executive assistant -Experience, Knowledge, and key skills: 5 yrs + experience as an executive assistant Fluent English and Arabic language preferable Proficiency in Microsoft office applications Confident communication skills Exceptional organisational and time-management skills, with the ability to prioritise competing demands Experience working in a professional services organisation -Proficiency in Microsoft office applications

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Benefits

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose. -A world of opportunity Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose. With over 76 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive. Our values underpin what we stand for and how we work: Professionalism with personality Excellence with humility Innovation with agility

About Gleeds

-They manage projects ranging from high-rise buildings to large-scale infrastructure. -Their expertise spans commercial, residential, industrial, and infrastructure projects. -They offer bespoke services tailored to each project's unique needs. -Typical projects include airports, commercial office buildings, healthcare facilities, and energy plants. -The company is known for delivering projects on time, within budget, and to the highest quality standards. -It is often entrusted with some of the world’s most ambitious projects.

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