Document Control Clerk (Fairbanks)

Overview

Supports Document Control Lead, manages project docs, filing, turnover packages.

Key Responsibilities

• document filing
• turnover docs
• log management
• transmittal tracking
• des server
• clerical support

Tasks

-JOB SUMMARY:** This position supports and assists the Project's Document Control Lead. Job requirements include exceptional organizational skills, attention to detail, a clear understanding of the importance of collecting and file documents in accordance with the project's filing matrix and safekeeping protocols for electronic and physical document retention, compiling turnover packages, routinely copying and filing documents, and updating daily project logs. -Assist with and prepare as needed the project's official turnover documentation for delivery to clients -Provide other clerical assistance to project management team and staff as needed -File and organize officially received and transmitted correspondence and documents from clients, vendors, and subcontractors -Maintain a document control numbering system to track transmittals, RFIs, PCRs and other project related documents and logs -Safety and Security – Actively promotes and personally observes safety and security procedures and uses equipment and materials properly -Maintain and follow procedures for collecting, filing and safekeeping of project documentation -Assist with project-controlled documents in accordance with instructions from the Document Control Lead -Collect and maintain in a logical manner all documentation and correspondence in binders or electronically via DES's server to ensure easy and quick accessibility and accurate retention and safekeeping -Together with the Document Control Lead, will assist project managers, supervisors and staff to understand the document control needs to comply with DES, client, and contract documentation requirements

Requirements

• microsoft office
• adobe
• document control
• high school
• problem solving
• teamwork

What You Bring

-Ability to learn, understand and use client and DES's corporate management information systems. -Quality Management – Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high paced, deadline-oriented environment. -Ability to effectively communicate verbally and in written form. -Ability to understand and interpret graphs, charts and tables. -Minimum 3 years document control experience preferred. -Teamwork – Ability to work in a team environment, have a high degree of attention to detail, follow work rules, and adhere to established work schedules. -Intermediate skills in Microsoft Outlook, Word, Excel, Power Point and Adobe. Successful candidates may be required to do a skills assessment. -Problem Solving – Identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully. -Technical – Good understanding of contract record keeping, documentation and turnover provisions. General understanding of contract and client documentation and turnover requirements. Must be able to understand documentation needs and requirements of project and corporate management. Ability to quickly learn and use new software programs. -Communication – Excellent verbal and written communication skills. Speaks clearly and persuasively in positive and negative situations. Ability to communicate critical and urgent issues to all appropriate project personnel including management, supervision, engineering and quality control. -Ability to read and interpret all forms of documentation to ensure accurate filing, retention and inclusion in turnover packages. -Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. -Ability to quickly learn and understand nomenclature and acronyms used in the pipeline construction industry and by clients. -High School Diploma or GED. -Ability to define problems, collect data, establish facts, and draw valid conclusions. -Confidentiality – Demonstrates knowledge of appropriate procedures for handling sensitive and confidential information. -Ability to apply intermediate mathematical skills including algebraic equations and fractions. -Understand, practice and continually lead by example Doyon Energy Services' commitment to zero incident safety and environmental culture

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Benefits

-REASONABLE ACCOMMODATION:** It is Doyon's business philosophy and practice to provide reasonable accommodation according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

About Doyon, Limited

-Founded with a vision to provide exceptional construction and engineering services, Doyon, Limited has become a leader in its industry. -The company operates in a wide range of sectors, from energy and oil & gas to government infrastructure projects. -Known for its extensive capabilities in large-scale construction and project management, Doyon has earned a reputation for reliability and quality. -Doyon specializes in both public and private sector projects, demonstrating versatility and a commitment to meeting diverse client needs. -Over the years, Doyon has expanded its expertise into energy, infrastructure, and utilities, becoming a key player in these critical areas. -Their work spans across North America, with a particular focus on Alaska, where they have contributed to numerous large-scale projects. -Doyon’s dedication to innovation and safety ensures that each project is completed to the highest standards of excellence.

Sector Specialisms