Assistant Property Manager

Overview

Assist the Property Manager with operations, budgeting, tenant relations, and reporting.

Key Responsibilities

• benchmarking
• vendor management
• lease administration
• financial management
• property inspections
• reporting

Tasks

-Conduct tenant training meetings to improve building efficiencies. -Show space to prospective tenants (requires real estate license where required by state). -Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards. -Maintain compliance with all TW personnel policies and procedures. -Track and maintain Energy Star benchmarking data so information is current and accurate. -Supervise vendors (landscaping, janitorial, etc.) and maintenance staff. -Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms). -Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property. -Assist Property Manager with the development and controlling of operating and capital budget. -Initiate and execute day-to-day operational procedures. -Assist with all lease administration duties. -Determine and execute on timely basis escalations, reconciliations, and rent collections. -Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements. -Implement and monitor tenant needs assessments. -Resolve problems to the mutual benefit of the tenant and the owner. -Assist with the activities associated with a property or group of properties. -Administer all leases to assure compliance with provisions/agreement. -Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges. -Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary. -Work with the Property Manager to coordinate tenant improvement and capital projects. -Assist Property Manager in preparation of monthly reports for owners. -Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.). -Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation. -Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners. -Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and TW policies.

Requirements

• rpa
• bachelor's
• ms365
• real estate
• mri
• property mgmt

What You Bring

-Ability to keep information strictly confidential. -RPA designation in progress preferred. -A bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline. -Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies. -Strong customer service orientation. -A minimum 3 years of property management experience, preferably in commercial /Class A Office management. -Exceptional oral and written communication skills. -Must be able to handle multiple projects, changing priorities and a continually heavy workload. -Possess Real Estate License where required by state law. -Angus and accounting software such as MRI, Yard or CTI preferred proficiencies.

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About Transwestern

-Founded with a focus on real estate services, Transwestern has become a leader in commercial real estate. -The company specializes in delivering integrated services across investment, development, and management. -Known for their expertise in both the commercial and industrial sectors, they offer tailored solutions for clients. -With a robust presence in the U.S., Transwestern has completed numerous landmark projects across key cities. -Transwestern has cultivated a reputation for innovation in asset management and real estate brokerage services. -Their commitment to providing strategic insights in the real estate market has led to long-term success and partnerships. -Notable for their work in revitalizing urban spaces and creating sustainable, high-performance buildings.

Sector Specialisms

Security Clearance

-pre-employment background checks may include criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. -drug screening required prior to start. -satisfactory references needed.