Proposal Coordinator (Marketing)

Overview

Coordinates proposals and marketing assets to support business development.

Key Responsibilities

• proposal management
• crm maintenance
• content integration
• presentation development
• vendor coordination
• event support

Tasks

-Coordinate with project teams to ensure interview readiness, organizing logistics and materials to support successful presentations. -Facilitate mock interviews, provide constructive feedback, and participate in internal and external debriefs to continuously improve performance. -Collaborate with cross-functional teams to gather and synthesize information for cohesive and strategic proposal content. -Gather, source, and integrate content from technical teams into cohesive, persuasive, and visually compelling proposals and presentations. -Support planning and coordination of project, company, and community engagement events such as groundbreaking ceremonies and client appreciation functions. -Support and coordinate the full pursuit and proposal lifecycle—from reviewing RFQs/RFPs to developing, preparing, and submitting final proposals for all offices (Austin and Houston, TX; Ridgeland, MS; and Panama City Beach, FL)—under the guidance of the Proposal Manager. -Use proposal management tools to assist with scheduling, task assignments, and content tracking. -Collaborate with the Relationship Management and Marketing teams on promotional materials, press releases, social media content, brochures, and website updates, ensuring alignment with White Construction’s values and strategic goals. -Maintain accurate pursuit data and marketing content in CRM and content management systems. -Review RFP/RFQ requirements to ensure compliance and alignment with submission criteria. -Manage and organize marketing libraries and templates to ensure consistency and accessibility of content. -Support the Senior Marketing Manager, Proposal Manager, and Marketing Assistant with the development and maintenance of marketing materials, including resumes, project sheets, photography, references, graphics, and other marketing assets, including assisting in the maintenance of OpenAsset. -Develop and prepare interview presentations and associated materials, including slide decks, visuals, and supporting documents. -Coordinate technical content, manage design/layout, and maintain brand consistency across all deliverables. -Participate in the marketing committee to align initiatives with company-wide strategies. -Participate in pursuit strategy and kickoff meetings to develop win themes and ensure alignment with client goals. -Coordinate with external vendors and consultants for production of marketing materials and event support needs. -Serve as a marketing point of contact for internal team inquiries, building relationships with leadership, business development, and technical staff.

Requirements

• crm
• openasset
• adobe
• excel
• 5+ years
• bachelor’s

What You Bring

-Experience with CRM software (Unanet preferred). -Ability to develop and maintain effective relationships with stakeholders. -5+ years of relevant experience in a similar role. -Bachelor’s degree in marketing, Communications, or a related field preferred. -Experience with OpenAsset (preferred, but willingness to learn is a requirement). -Strong organizational, time management, and multi-tasking abilities in a deadline-driven environment. -Proficiency in relevant software tools, including Adobe InDesign, Photoshop, Word, Excel, and PowerPoint. -Long employee tenure (9+ years avg.) -Excellent verbal and written communication skills. -Professional presentation and demeanor. -Experience in marketing or business development within the AEC industry is a plus. -Ability to create visual concepts that effectively communicate ideas. -Demonstrated commitment to building loyalty and care for colleagues, partners, and the community.

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Benefits

-Bonus program -Diverse project portfolio -401k plan with company contribution (fully vested immediately) -Family-owned, mid-sized firm (you're not just a #) -Company paid medical insurance (no cost to employee)

About White Construction

-Headquartered in Austin, Texas, with offices in Houston, Ridgeland (MS), and Panama City Beach (FL). -Delivers commercial, healthcare, multi-family, education, retail, faith-based, historic restoration, interiors and public projects. -Often undertakes complex builds—from high-end residential restorations to large institutional and government facilities. -Specializes in wind and solar energy, industrial/power, and heavy civil infrastructure work. -Operates as part of MasTec’s Clean Energy & Infrastructure segment, leveraging national reach and technical resources. -Known for rigorous safety programs, early budgeting, responsive project management, and a ‘complete satisfaction’ focus. -Earned awards like ABC Eagle and STEP Platinum, and built notable projects such as Dell Children’s Medical Center.

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