Executive Assistant to the CEO

Overview

Support CEO with communications, calendar, travel, projects, and confidential tasks.

Key Responsibilities

• calendar management
• travel coordination
• meeting coordination
• document drafting
• tech support
• stakeholder liaison

Tasks

-Prepare materials, conduct research, and organize logistics for speaking engagements, presentations, and other high-level meetings. -Act as a liaison between departments and the CEO, ensuring smooth communication and coordination while prioritizing and escalating issues as needed. -Provide high-level administrative support by drafting documents such as letters, memos, invoices, and reports. -Coordinate all aspects of meetings, including scheduling, organizing meeting rooms, greeting attendees, taking notes, summarizing action items, and following up with team members to ensure timely task completion. -Maintain an organized and up-to-date filing system (both physical and digital) for contracts, reports, and other important documents applicable to the CEO, ensuring they are easily accessible. -Arrange travel and accommodations for the CEO, ensuring seamless logistics, and create detailed travel itineraries while anticipating last-minute changes and providing real-time solutions. -Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning. -Draft, route, and respond to correspondence on behalf of the CEO. -Act as the primary point of contact for the CEO, ensuring professional communication via phone and email with high-level business leaders and stakeholders, and managing incoming communications on behalf of senior staff. -Assist in crisis situations by coordinating emergency actions, making arrangements, or managing logistics to ensure operations continue smoothly. -Assist with managing and coordinating key projects the CEO is responsible for, ensuring timelines are met, tracking progress, and preparing updates for the CEO to share on. -This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment. -Handle sensitive information with the utmost confidentiality and discretion, supporting leadership in maintaining privacy in both professional and personal matters. -Build and maintain strong relationships with clients, stakeholders, and partners that regularly interact with the CEO. Assist with scheduling and follow-ups for client meetings to ensure consistent and professional communication. -Optimize the executive’s calendar by effectively allocating time for meetings, strategic planning, and personal commitments, while managing conflicts and proactively adjusting schedules as needed. -Occasional longer hours, evenings, and weekend work will be required to support the CEO and meet deadlines. -Ensure that the executive’s technology needs are met, including setting up presentations, troubleshooting issues with devices or software, and managing technical arrangements for virtual meetings.

Requirements

• microsoft office
• bachelor’s degree
• executive support
• project tools
• adobe photoshop
• problem solving

What You Bring

-Proven ability to manage sensitive, high-priority, and non-routine information. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and similar productivity software is required. -This position is required to work onsite at the Dover Companies corporate office, located at 300 Hunter Ave, St. Louis, MO 63124. -While performing the duties of this job, the employee isoccasionally required to stand/move, communicate, and identify written information.The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to 50 pounds independently. -Bachelor’s degree in a business or related field, preferred, with at least five (5+) years of experience in an executive support role is required. -Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. -Excellent interpersonal, written, and verbal communication skills. -Knowledge of project management tools (e.g., Asana, Trello) is a plus. -This position may need to move through areas of the corporate office or other worksites of the organization. -Experience with Adobe products, including Photoshop and Illustrator, is a plus. -The role requires a high level of adaptability and the ability to respond effectively to changing priorities or urgent requests. -Experience organizing meetings, events, and travel arrangements, including logistics and vendor coordination is preferred. -Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. -While travel for this role is not anticipated, there may be situations that arise that require this role to travel to an offsite company location. Anticipated potential travel does not exceed 10% of the annual work of this position. -Exceptional problem-solving, critical thinking, and attention to detail.

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About Cedarhurst Senior Living

-Delivers a spectrum of living options—from independent apartments to memory care neighborhoods—rooted in person‑centered support. -Developed standout programs like Dream Come TRUE (granting resident bucket‑list experiences) and Pair to Prepare™ to ease transitions. -Invests in memory‑care training and evidence‑based programming, earning certifications and Alzheimer’s Association recognition. -Typical communities feature chef‑prepared dining, fitness and wellness offerings, walking paths, communal spaces, and regular excursions.

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