Proposal Manager

Overview

Leads proposal development, strategy, and team for regional procurement pursuits.

Key Responsibilities

• rfp management
• ai tools
• content systems
• data management
• proposal content
• client engagement

Tasks

-Guide the development of staffing approaches, site logistics narratives, and project delivery writeups tailored to each opportunity. -Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer -Hold team members accountable for production timelines, information gathering, and adherence to brand and formatting standards. -Support proposal team participation in client-facing events, panels, and industry conferences. -Facilitate pursuit processes including kickoff meetings, strategy sessions, reviews, and final QA/QC. -Collaborate with business development and marketing to develop messaging and materials for regional events connected to key pursuits or clients. -Ensure all proposal content and visual materials align with enterprise identity and brand tone. -Align data management practices with regional and enterprise requirements to ensure content accuracy and system integration. -Ensure coordination between proposal and marketing efforts for consistent messaging and regional positioning. -Provide input on internal communications related to regional wins, staff recognition, and team milestones. -Direct content strategy across pursuit types, ensuring proposal narratives, project writeups, and resumes are strategically tailored and on message. -Constantly reads written communications and views email submissions -Lead the development of high-level pursuit content including executive summaries, differentiators, and key themes. -Assist the Project Development Manager the coaching and preparation of interview teams, including presentation material development, logistics, and rehearsal planning. -Enforce proposal closeout best practices and content reuse systems. -Partner with estimating and operations to translate technical details into clear, client-focused narratives. -Oversee and be a power user of AI tool use (e.g., CoPilot, Joist) and ensure ethical, accurate, and brand-consistent output. -Guide the proposal team in monitoring upcoming procurement opportunities and helping prioritize pursuits. -Partner with marketing and communication leaders to translate proposal content into external marketing assets, including award entries, case studies, and social media features. -Manage proposal team use of DASH, Bynder, and other systems—establishing workflows for content updates, access, and version control. -The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity -Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations. -Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas -Collaborate with business development, estimating, and operations to develop long-range positioning strategies for the pipeline. -Serve as a regional brand ambassador, guiding the proposal team in maintaining consistency across materials and platforms. -Collaborate with marketing/communications to support enterprise campaigns and internal storytelling tied to pursuit success. -Oversee all RFQ/RFP responses within the region, ensuring pursuit strategies are clear, win themes are integrated, and proposals are delivered on time and in full compliance. -Maintain and oversee systems for tracking proposal components, compliance items, recommendation letters, and past performance.

Requirements

• bachelor’s
• adobe cc
• crm systems
• proposal software
• aec experience
• leadership

What You Bring

-Strong interpersonal and communication skills, capable of building trust with operations, marketing, and estimating teams while representing the value of proposal strategy to regional leadership -Bachelor’s degree in marketing, communications, construction management, or related field -Rarely exposed to noisy environments and outdoor elements such as precipitation and wind -Verification of Work Authorization and Employment Eligibility -Background Checks for Badging/Security Clearances (if applicable) -Experienced with CRM systems, content libraries, and proposal tracking software -4+ years of leadership experience, including managing direct reports, leading teams, and driving strategic outcomes across multiple concurrent pursuits -7+ years of experience in the architecture, engineering, and construction (AEC) industry, with a strong focus on procurement and proposal development -Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc. -Proficient in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop), Microsoft Office Suite, and proposal support tools -Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects -Visual acuity and ability to operate a vehicle as certified and appropriate -Proactive team builder and coach, with a demonstrated ability to mentor others, drive accountability, and foster a collaborative and high-performance environment -Exceptional writing and storytelling skills, including the ability to distill technical input into compelling narratives aligned with pursuit themes and evaluation criteria -Physical Exam (if applicable)

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Benefits

-Total Compensation Range: $111,330.00 - $120,270.00 (Salary + COLA) -Substance Abuse Screening -Anticipated Cost of Living Adjustment: $26,400.00 (COLA) -Salary Range: $84,930.00 - $93,870.00

About Hensel Phelps

-Founded in 1937 in Greeley, Colorado, it evolved from a local residential builder into one of the nation’s top general contractors. -Now an employee-owned firm, it has grown into a multibillion-dollar builder delivering projects across the U.S. -Known for its 'Plan. Build. Manage.' model, it integrates real estate development, construction, and facility services. -It tackles major landmarks—airports, hospitals, data centers, water plants, courthouses—with sophisticated technical scope. -It employs a collaborative 'Hensel Phelps Way'—blending people, process, partnership, and technology across every project. -Its use of BIM and real-time cloud systems underscores its embrace of tech-driven efficiency and precision. -Unusual for a construction firm, it is entirely employee-owned and has delivered over 200 LEED-certified projects.

Sector Specialisms

Security Clearance

-verification of work authorization and employment eligibility -substance abuse screening -physical exam (if applicable) -background checks for badging/security clearances (if applicable)