Project Billing Associate

Overview

Prepare and submit customer invoices, manage billing and collections.

Key Responsibilities

• account reconciliation
• credit hold
• document retrieval
• billing generation
• report creation
• customer communication

Tasks

-Research to reconcile account discrepancies. This includes getting approvals from Sales and other internal departments, issuing credits, and sending denials to customers. -Maintain proper credit hold status for assigned accounts. -Secure supporting documents such as invoices, proof of delivery, original order detail, and/or itemized statements -Document collection activity for all past due accounts. -Refer uncollectible/problem account balances to management for review and/or outside collection. -Create and distribute monthly reports. -Review and edit draft billings in response to requests. -Communicate with customers on outstanding invoices. -Research and respond to inquiries regarding billing issues and problems. -Generate and submit billings to coincide with specific billing cycles. -Review and verify accuracy of billing and supporting documentation as required.

Requirements

• office 365
• aia billing
• 2+ yrs
• analytical
• communication
• construction

What You Bring

-Able to reconcile customer accounts daily. -Demonstrate analytical abilities and good business judgment. -Experience in the construction industry preferred with prior experience completing AIA billings. -2+ years of experience in Accounts Receivable or similar field -Ability to handle a high monthly volume. -Excellent oral and written communication skills -Proficient in Microsoft Office 365 applications, specifically Excel, Word, and Outlook -Ability to execute complex billings in a timely manner (AIA) -Strong multi-tasking and organizational skills -Problem solver with the ability to work under pressure to meet deadlines. -Ability to work autonomously with minimal supervision. -Excellent communication, interpersonal and presentation skills

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Benefits

-Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions. -Collaborative Spirit: Be part of a supportive and dynamic team environment. -Growth Opportunities: Develop your skills and advance your career in a dynamic industry.

About Singer Equipment Company

-A family-owned business with a century-long legacy in serving foodservice operations nationwide. -Headquartered in Elverson, PA, with 9 offices, facilitating nationwide and international delivery. -Completes contract design-and-build projects for commercial kitchens across all 50 states and five foreign countries. -Serves sectors including hospitals, schools, hotels, corporate dining, government agencies, and supermarkets. -Maintains a collaborative culture where teams share market knowledge weekly to refine service and execution. -Balances wholesale scale with a personalized, hands-on approach through market-specific teams.

Sector Specialisms