Event Coordinator - Administrative Support

Overview

Coordinate events and provide administrative support for internal and external events.

Key Responsibilities

• stakeholder liaison
• event tracking
• registration management
• logistics support
• documentation prep
• site setup

Tasks

-Help with internal coordination -Follow up on deliverables with suppliers and event organizersLiaise with internal and external stakeholders for ongoing corporate initiatives. -Prepare and print required documents (brochures, promotional items, etc.) -Update event-tracking tools (tables, lists, reports) -Communicate with participants to confirm attendance and logistical needs -Manage event registrations -Support logistics in collaboration with local teams -Help set up events on site -Prepare and distribute post-event summaries -Maintain organized archives in shared folders. -Assist in preparing visibility tools such as banners, presentations and booths -Organize meetings by managing registrations, reserving meeting rooms and coordinating participant calendars

Requirements

• microsoft office
• french
• english
• college diploma
• problem solving
• 2-8 years

What You Bring

-Rigorous and ethical -Advanced French skills to facilitate collaboration with other BBA offices and/or clients in Québec -College diploma in Administration, attestation of collegial studies in Project Management techniques or a combination of relevant education and experience -Excellent knowledge of the Microsoft Office Suite -Advanced English skills to facilitate collaboration with other BBA offices and/or clients in English-speaking Canadian provinces and internationally; you may need to use English occasionally or daily, depending on current projects -Ability to problem solve -Ability to see beyond established standards -Excellent organizational skills and ability to manage time and priorities -Independent and proactive -From two to eight years of relevant experience -Aptitude for self-development -Available and able to travel to the Mont-Sait-Hilaire office when necessary to prepare the logistics for the booths

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Benefits

-Annual base salary -Premium offered through the Employee Referral program -Group insurance plan from day one, including short-term and long-term disability insurance for regular employees and a telemedicine program -A caring environment where everyone’s ideas are listened to and there’s no perception of hierarchy -Friendly, eco-mindful and high-tech workspaces -Annual premium program for regular employees -Long-term hiring prospects (not just project-based) -Access to many experts and coaching -Reserve meeting rooms, equipment and services (catering, reception, cleaning) -Vacation and sick leave -Cellphone program -Retirement savings plan for regular employees -A vibrant social club with something for everyone -A flexible schedule that combines office presence and working from home

About Bba Consultants

-Founded with a passion for delivering exceptional engineering solutions, has grown into a recognized leader in its field. -Specializing in multidisciplinary services, partners with clients across diverse sectors to tackle complex challenges. -Works on a wide array of projects, from large-scale infrastructure to cutting-edge energy systems, always with a focus on innovation. -Their projects include designing critical energy systems, enhancing water resource management, and developing sustainable infrastructure solutions. -Thrives on providing tailored solutions in energy, infrastructure, and environmental management, ensuring the future is built smarter. -With a focus on both private and public sector projects, is well-versed in navigating complex regulatory environments. -Notable for its expertise in energy and water resources, has made a significant impact in helping clients transition to sustainable solutions. -Success lies in its ability to combine technical know-how with a customer-centric approach, making them a trusted partner worldwide.

Sector Specialisms