Executive Assistant

Overview

Provide high-level executive support to Real Estate & 333 Capital team.

Key Responsibilities

• travel booking
• calendar management
• crm updates
• expense reporting
• invoicing
• document prep

Tasks

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel bookings, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand. -Suggest workflow enhancements and collaborate with interstate EAs for team meetings/events. -Arrange travel itineraries, book flights, accommodation, and process visas/passports as required. -Organise meetings and events (book meeting rooms, arrange catering, set up technical support, and handle phone/video conferencing). -Manage diaries and schedules for Partners, including coordinating meetings and appointments. -Manage incoming calls, emails, and correspondence promptly and direct appropriately. -Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons. -Prepare expense reports for Partners and Executive Directors. -Assist with client job management, review WIP/Debtor reports, provide ad hoc reporting, and ensure credential documents are completed post-engagement. -Support marketing and client engagement by organising client functions/events, record activities in CRM, and keep CRM updated. -Assist with invoicing, onboarding/offboarding engagements, maintain intranet data, document finishing and mail-outs. -Prepare documents and presentations, such as PowerPoint decks, reports, letters, spreadsheets, and other correspondence for Partners and Executive Directors.

Requirements

• microsoft office
• crm
• executive assistant
• 4+ years
• proactive
• organised

What You Bring

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to support our Real Estate and 333 Capital team in driving success and achieving ambitious goals. -Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) and confident with CRM, SharePoint, and video conferencing tools. -Strong attention to detail and hands on approach to tasks. -Proactive and adaptable, taking initiative and ownership of tasks with flexibility in changing priorities. -4+ years’ experience as an Executive Assistant with strong client service orientation. Experience within professional or financial services or law is highly regarded. -Well presented and professional in all interactions with clients and stakeholders. -Highly organised and detail oriented, able to manage multiple priorities and deadlines under pressure. -Professional communication skills, excellent telephone manner, strong verbal and interpersonal abilities. -Ability to work independently and collaboratively within a dynamic team environment.

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About Kordamentha

-Tackles complex financial challenges for private and public sector clients across various industries. -Specializes in sectors like infrastructure, energy, and real estate, offering tailored solutions for recovery and growth. -Known for expertise in distressed situations, including corporate insolvency, restructuring, and asset management. -Provides services such as corporate restructures, operational turnarounds, and advisory roles in financial distress cases. -Combines strategic insight with practical actions to help clients navigate financial difficulties effectively. -Capable of handling cross-border assignments, leveraging an international network of experts for global clients.

Sector Specialisms