Office Manager

Overview

Manage office operations and provide PA support to founder/MD in luxury property firm

Key Responsibilities

• office systems
• supply management
• facilities ops
• event planning
• executive pa
• vendor coordination

Tasks

As Office Manager, you will be the linchpin of the office ensuring that everything runs smoothly, that everyone feels supported, and that the office environment reflects the company’s premium positioning. You will also provide PA-level support to the founder and Managing Director and administrative help to a 40 strong London based team. With a ‘no job too big or too small’ mindset and the freedom to shape the role, this is an exciting opportunity to make it your own. -Oversee the day-to-day running of the office: facilities, supplies, maintenance, meeting spaces, welcoming visitors and clients -Be the sole administrative coordinator for a 40 strong team including Directors: support meetings, prepare materials, manage filing, assist with project-work admin -Plan company events and socials (e.g., the Christmas party), coordinate vendors, venues and logistics -Manage weekly office and food supplies orders, ensuring the office is always fully equipped and comfortable -Develop and maintain office systems, procedures and best practices: improving how things work, making things more efficient -Meet and greet visitors with professionalism, ensuring a warm, efficient reception experience -Coordinate with suppliers and service providers (cleaners, catering, equipment) -Provide PA support to the Founder and MD: supporting their diaries, booking travel and accommodation, arranging meetings

Requirements

• microsoft office
• booking systems
• office manager
• ea/pa
• organised
• client-facing

What You Bring

-Proficiency in Microsoft Office (Outlook, Word, Excel) and experience with booking systems/travel logistics is a plus -Reliable and self-motivated - enjoys being the ‘go-to’ person in the office -Positive, flexible attitude and a willingness to get involved and take ownership -Proven experience as an Office Manager, EA/PA or similar role in a busy, professional environment -Exceptionally organised, with the ability to prioritise and juggle multiple tasks confidently -Comfortable with the full range of big and small tasks - from travel booking and diary management to ordering snacks and resolving printer issues -Confident, personable and professional – you will be meeting clients and senior executives

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Benefits

You will be joining a respected, forward-thinking business known for its high standards, creativity, and collaborative culture. This is a genuine opportunity to have autonomy, impact, and visibility in your role. £50,000 – £60,000 (depending on experience) -Happy working in a Central London office, Monday to Friday -1 duvet day per year -Weekly grocery delivery - providing breakfast, light lunches, and snacks for the team -25 days annual leave -Statutory pension contribution -Bupa private healthcare -The chance to flourish in a role that is much more than ‘just admin’. -Annual bonus -Christmas office closure -Competitive base salary (£50-60k depending on experience)

About Collins Property Recruitment

-Founded with a clear vision to connect talented professionals with top property companies, the firm has built a reputation for excellence. -Focused on offering bespoke recruitment services within the property industry, they understand the unique demands of the sector. -Specializing in both permanent and temporary recruitment solutions, they cater to roles across residential, commercial, and industrial sectors. -The firm has a deep understanding of the property landscape, and it prides itself on matching the right candidates to the right roles, ensuring long-term success for clients and candidates alike. -Their extensive network and knowledge allow them to attract high-caliber professionals across a wide range of property disciplines. -Over the years, they have developed a solid track record of success in placing individuals across key projects that shape the property sector. -While Collins Property Recruitment has primarily focused on the UK market, their impact and reputation are recognized globally within the property industry.

Sector Specialisms