Facility Management Analyst

Overview

Analyze FM financials, budgets, procurement, and data to improve efficiency.

Key Responsibilities

• financial modelling
• budget tracking
• data analysis
• procurement reporting
• sap ariba
• dashboard creation

Tasks

We are looking for a Facility Management Analyst who will play a crucial role in supporting the Facilities Management team by providing financial, operational, and analytical insights to optimize service delivery and cost efficiency. This role involves managing and analyzing FM-related data, tracking expenses and overseeing procurement documentation. The FM Analyst will support forecasting, budgeting, and reporting activities to drive informed decision-making and continuous improvement across the FM portfolio. -Work closely with the procurement team to manage POs, GRNs, and vendor documentation. -Monitor actual financial performance against budgeted figures and highlight significant variances. -Conduct detailed expense analysis and budget variance reporting on monthly and quarterly basis to identify trends and anomalies. -Prepare and consolidate financial, management, and procurement reports for internal stakeholders. -Review monthly capital expenditure reports and control special repairs and maintenance budgets. -Support the HOD & Manager team in financial Modelling and forecasting exercises. -Ensure all the AMC Contracts & Other high value expenses are based on the approved internal DOA structure. -Assist in the preparation and monitoring of FM budgets including Capex/Opex spend for FM portfolio including properties and retail stores. -Propose corrective actions and strategies to improve financial performance and operational efficiency. -Reallocate budgetary resources from underutilized accounts to cover exceeded expenses, subject to approval. -Analysing data will be a key requirement for this role. -Investigate the causes of variances and provide analysis to management for decision-making purposes. -Preparation of graphs & analysis report on expenses, utility bills etc. -Conduct vendor meetings to monitor pending POs and payments. -Lead the master data consolidation project for utilities and streamline payment tracking. -Verify that accounting teams apply correct expense codes and that expenses align with budget allocations. -Collaborate with the FM engineering team to ensure accurate and timely financial reporting. -Identify cost savings opportunities based on recurring expenses and propose strategies for improving operational efficiency. -Track regular and ad-hoc facility expenses, including insurance cases, ensuring budget compliance. -Implement technology-driven solutions to track procurement trends and consolidate spend data. -Work on the Smartsheet, SAP, ARIBA and CAFM software to track work orders and extract the maintenance history of each Property to generate financial dashboards. -Oversee procurement activities across FM portfolios, ensuring timely execution and accurate documentation and reporting for PRs/POs, contracts and invoices. -Maintain and monitor the asset list (Capex expenses) for each property.

Requirements

• bachelor degree
• cafm
• problem solving
• facility management

What You Bring

-Bachelor Degree in Commerce / Accounts or equivalent with a strong knowledge of Financial Management. -Experience working on any CAFM system like FSI, Maximo or any maintenance ticketing system -Excellent analytical and problem-solving skills. -3-5 years job related experience and overall 4+ years’ experience working in a fast-paced environment in facility management as Administrator or similar role.

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About Seddiqi Holding

-Founded with a vision to create long-lasting value across multiple sectors, the company has diversified its portfolio into luxury goods, retail, automotive, hospitality, and real estate. -With decades of market presence, it has become a cornerstone of the UAE's business landscape, building strong partnerships with global brands and reshaping consumer experiences. -The company’s investments span multiple industries, enabling it to capitalize on opportunities from high-end luxury to hospitality and commercial real estate. -Notable projects include the establishment of exclusive retail outlets, iconic luxury automotive showrooms, and premier hospitality destinations. -It has expanded its reach internationally, establishing a global footprint with a keen focus on operational excellence and customer satisfaction.

Sector Specialisms