Administrative Assistant

Overview

Provides executive, project, office, and accounting support to VP and managers.

Key Responsibilities

• payroll reporting
• microsoft project
• manpower management
• data collection
• employee onboarding
• office administration

Tasks

-Assist project managers by writing memos and printing panel schedules. -Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage. -Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). -Answering and directing phone calls. -Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems. -Greeting and directing visitors. -Manage Manpower requests to IBEW and maintain daily manpower sheet. -Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead). -Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation. -Maintain and order office, shipping and other supplies as needed.

Requirements

• ms office
• construction
• business degree
• 3-5 years
• teamwork
• detail oriented

What You Bring

-Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. -High attention to detail and commitment to accuracy. -Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. -Relevant experience in the construction industry is highly valuable. -Associate or bachelor’s degree in a business discipline preferred. -3-5 years of professional, administrative or project coordination experience. -High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint.

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About O'Connell Electric Company

-Operating from offices in Victor, Buffalo, Rochester, Syracuse, and Schenectady, serving diverse market sectors. -Specializing in design-build electrical construction, ongoing service, maintenance, and emergency power response. -Typical projects include data centers, manufacturing plants, commercial buildings, utility substations, and power lines. -Sector expertise spans technology (data/telecom/R&D), industrial/manufacturing, commercial buildings, and power generation and distribution.

Sector Specialisms