Project Management Assistant

Overview

Assist project management, translate Korean/English, handle docs, permits, coordination.

Key Responsibilities

• document control
• bluebeam
• permit management
• team coordination
• reporting
• translation

Tasks

-Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs. -Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution. -Manage and archive project close-out documentation. -Collaborate with engineers, designers, and project managers to ensure seamless project execution. Serve as a primary point of contact for project-related inquiries and information dissemination. -Ensure compliance with document retention policies and procedures. -Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items. -Assist in the preparation of project status reports, highlighting key milestones, risks, and issues. -Coordinate and manage the exchange of information between the design team and the project management team to ensure alignment and effective collaboration. -Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements. -Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration. -Provide professional verbal and written interpretation and translation between Korean and English to facilitate effective communication with stakeholders, clients, and team members, as required by the role. -Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.

Requirements

• problem solving
• project coordination
• microsoft office
• bluebeam
• bilingual korean
• aec

What You Bring

-Excellent organizational, communication, and problem-solving skills. -Proven ability to manage complex project documentation and workflows. -Demonstrated professional proficiency in both Korean and English, with the ability to accurately and effectively translate and interpret written and spoken communications as required by the responsibilities of the role. -Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint). Experience in PDF editing and markup software (Bluebeam Revu). -Ability to work effectively in a detail-oriented, deadline-driven environment. -Demonstrated experience in project coordination or project assistance within the AEC industry. Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired.

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Benefits

-Benefits include health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), opportunities for professional development and training, generous PTO & paid holidays. -Salary Range: $55,000 - $70,000/year depending on location, education, experience, and any certifications that are directly related to the position.

About Ssoe Group

-Over its 75‑year arc, the firm expanded into 20+ offices, with projects spanning 40 countries. -SSOE combines architecture, engineering, construction management, VDC/BIM, master planning and commissioning services. -Typical projects include semiconductor fabs, automotive plants, battery facilities, food and chemical processing sites, healthcare campuses, and corporate buildings. -Clients range from high‑tech manufacturers to healthcare and general building customers, with long‑standing relationships—150 clients over 20 years. -The firm launched its first international office in Shanghai in 2005, later expanding to Chengdu, Mumbai, Austin and beyond. -Its horizontal organizational structure, introduced in 2021, flattened leadership to enhance agility and foster performance‑based growth. -The firm continues to outpace its own growth year over year in revenue and market share while expanding its sector reach. -Noteworthy expansions include establishing operations in Austin to serve high‑tech clients in Texas and broadening global engineering reach.

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