Executive Support Professional-Office Coordinator - R. C. Stevens

Overview

Supports VP with executive tasks, calendar, communications, and office coordination.

Key Responsibilities

• admin support
• calendar management
• procurement
• stakeholder liaison
• report prep
• database management

Tasks

-Provide general office administrative support, including phone, email, proof communications, and prepare reports, memos, letters, spreadsheets, presentation materials, and other documents as necessary. -Coordinate team building events. -Build and maintain external affairs contact databases including local, state, and federal officials; and other political, regulatory, community, and trade/industry associations. -Work collaboratively with others to successfully advance and complete projects. -Prioritize conflicting needs, address items expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. -Manage an extremely active calendar of appointments, travel, and meeting arrangements. -Log, schedule, and coordinate any office and building maintenance, and cleaning with outside vendors. -Research, prioritize, and follow-up on incoming issues and concerns addressed to the Vice President, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response. -Procure office supplies and equipment maintenance within established budget. -Communicate directly, and on behalf of the Vice President, with Board Members, Senior Management, and Vice President’s direct reports. -Act as liaison with community leaders in areas related to activities that may affect access to downtown areas. -Interact daily with all levels of the organization to support our team members’ needs. -Prepare outgoing mail and correspondence via U.S. mail, FedEx/UPS; distribute received mail. -Compose and prepare correspondence that is sometimes confidential, arranging complex and detailed information for presentation.

Requirements

• microsoft office
• adobe acrobat
• 5 years
• driver’s license
• communication
• organizational

What You Bring

-Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat. -Sound decision-making capability with a reputation for honesty and integrity. -Bi-lingual (Spanish/English) preferred but not required. -Must have a proven work history that exhibits a high level of confidentiality, trust, courtesy, tact, and efficiency when dealing with others. -Strong work tenure with a minimum of five years of experience in an office environment, preferably supporting executives or combination of education and work experience. -Forward thinking and proactive in approaching solutions to problems. -Must possess highly proficient written and verbal communication skills. -A valid state driver’s license and driving history that meets company standards is required. -Highly resourceful team-player, with the ability to also be extremely effective independently. -Occasional travel is required, within a 20-mile radius. -Outstanding organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. -Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced and changing environment. -Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. -Emotional intelligence and maturity.

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Benefits

-Drug-Free Workplace Program / Background Checks required.

About R. C. Stevens Construction Company

-Over nearly a century the firm expanded from historic homes and citrus‑processing plants to large‑scale commercial, industrial and healthcare projects across Florida. -Typical projects include food and beverage processing facilities for clients like Coca‑Cola and Danone, hospital renovations for systems such as Orlando Health, and major commercial builds. -Operates with end‑to‑end capabilities—preconstruction, program management, design‑build, general contracting and construction management—to deliver single‑source accountability. -Stands out for nearly 100 years of continuous service in Central Florida’s built environment, pioneering early design/build and maintaining top safety ratings.

Sector Specialisms

Security Clearance

-drug-free workplace program / background checks required.