Project Control Specialist

Overview

Assist project managers with budgeting, reporting, contracts, and financial performance.

Key Responsibilities

• contract management
• cost proposals
• invoice review
• document control
• financial analysis
• status reporting

Tasks

-Preparing agreements, addendums, fee letters, confidentiality agreements, financial reports. -Working directly with Project Managers to support the delivery projects from proposal to close-out phases. -Supporting Project Managers in contract management/compliance, project setup, financial performance and progress, invoice review and management, document control, client meetings/coordination, and interaction with AR Collections Specialist team. -Assisting with preparation of cost proposals in Kleinfelder and Client formats. -Assists with compilation of reports and other deliverables and emails or mails them to clients. -Coordinating with Kleinfelder’s project staff and contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements. -Assisting in developing and maintaining periodic status reports to keep management and/or client informed on the project progress. -Completes and maintains necessary filing, completes data entry and general project related support -Providing a financial analysis with Project Managers, Area Managers and Administrative Managers to resolve issues to increase profitability. -Completes and maintains necessary electronic filing, completes data entry and contract tracking

Requirements

• high school
• bachelor's
• ms project
• excel
• problem solving
• teamwork

What You Bring

-High School Diploma or equivalent required. -Able to manage time effectively. -Strong communication skills and intermediate knowledge of company products and operations. -A problem solver with the ability to find resolutions. -Professional with 3+ years in planning/scheduling, cost control, and project administration using MS Project, Excel, Word, and Outlook required -Dependable and able to keep required work schedules. -Bachelor’s degree in finance accounting, business administration or similar field preferred. -Able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies. -Detail orientated with the ability to catch and correct one’s own errors, as well as those of others when proofreading. -Self-motivated with minimal supervision

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About Kleinfelder

-Expanded over decades into a multi-disciplinary professional services firm spanning engineering, design, environmental and construction management. -Headquartered in San Diego. -Specializes in projects across energy, transportation, water, facilities and federal markets. -Typical work ranges from dam and levee design to airport, rail, road infrastructure and power/O&G developments. -Engaged in standout assignments—such as post-flood forensic studies for municipal authorities. -In recent years, absorbed regional firms like Veenstra & Kimm to strengthen Midwestern presence.

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