Executive Assistant - Part Time

Overview

Part-time Executive Assistant supporting President with calendar, travel, events.

Key Responsibilities

• file management
• venue coordination
• event planning
• expense management
• travel coordination
• mail monitoring

Tasks

-Establishing, updating and maintaining administrative files, documents, and records. -Researching, selecting and preparing venues, and catering for offsite meetings for President as well as other executives. -Working with others in the organization to assist with company events such as holiday events and client events. -Compiling and organizing business and personal expenses and invoices. -Organizing, communicating and monitoring travel plans, including flights, car rentals, accommodations, activities, for President travel and annual sales trip. Making adjustments as necessary. -Handling personal and business information with absolute confidentiality and discretion. -Monitoring/reviewing incoming mail and email, ensuring critical items receive proper attention.

Requirements

• powerpoint
• bachelor’s degree
• 3+ years
• communication
• adaptability
• detail-oriented

What You Bring

-The ability to be flexible and a quick-thinker. -Past success working under pressure and managing multiple deadlines. -Strong computer and Microsoft Office skills – specifically PowerPoint. -Proven ability to handle confidential information with discretion. -Associate’s or Bachelor’s Degree in Business or Marketing preferred (or equal experience). -Professional personal appearance and presence. -The ability to be adaptable to various competing demands. -Minimum of three years of related experience. -Expert-level written and verbal communication skills. -The ability to build relationships at all levels of an organization. -Excellent attention to detail.

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About Loth, Inc

-Offers a full range of services including workplace design, furniture solutions, and technology integration. -Projects range from corporate offices to large-scale residential and mixed-use developments. -Specializes in creating dynamic, functional, and sustainable spaces that reflect clients' cultures and business goals. -Prides itself on long-standing relationships with top-tier clients, delivering bespoke and collaborative design solutions. -Focuses on workplace productivity, tailoring spaces to foster innovation and improve employee well-being. -Known for blending cutting-edge technology with sophisticated design to create high-performance environments.

Sector Specialisms