Assistant, Administrative

Overview

Administrative support for Development dept, managing calls, scheduling, and office tasks.

Key Responsibilities

• expense reporting
• office administration
• calendar management
• call management
• meeting coordination
• proposal prep

Tasks

-Complete all expense reports ensuring accuracy and timeliness of submission. -General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment. -Maintain calendars and schedule all necessary travel arrangements. -Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants. -Coordinate conference calls and schedule meetings. -Preparation of various projects for client proposals that may require the use of spreadsheets, power point presentations, digital camera use, etc. -Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.

Requirements

• microsoft word
• excel
• cad
• 5 years
• time management
• problem solving

What You Bring

-Advance level of Microsoft Word, knowledge of Excel and Lotus Notes. -Excellent time management and organizational skills and ability to meet deadlines and work well under pressure. -Five years minimum administrative experience required. -Team player with willingness to assist others. -Excellent verbal and written communication skills. -Willingness to learn and become competent in current technical applications utilized by the department involving CAD, Atlas, Coupa, etc. -Self-motivated and problem solving experience. -Ability to work independently without direct supervision.

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About Simon Property Group

-Its portfolio spans regional malls, Premium Outlets, The Mills and international joint‑ventures across North America, Europe and Asia. -Typical projects include high‑end mall redevelopments, outlet expansions and mixed‑use transformations integrating retail, dining and entertainment. -The company led bold acquisitions—like Taubman, J.C. Penney and Forever 21—reshaping the retail landscape and rescuing distressed brands. -Specialises in experiential retail, blending shopping with food halls, theaters, EV charging stations and digital amenities. -Notably, its international joint ventures power premium outlet centers in Japan, South Korea and Europe, showcasing global reach.

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