Office Manager

Overview

Manage front‑office, admin, and staff support for an A/E consulting firm.

Key Responsibilities

• guest services
• facility liaison
• inventory management
• event coordination
• expense management
• administrative support

Tasks

-Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner -Act as liaison with the building landlord regarding repairs and maintenance needs -Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly -Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff -Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations -Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities -May supervise or direct the work activities of administrative support positions -Coordinate and participate in new hire orientation -Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures -Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment -Provide general administrative support and assist office staff with technology and project needs

Requirements

• microsoft word
• microsoft excel
• microsoft teams
• bluebeam
• associate degree
• supervisory

What You Bring

-Proficient in Microsoft Word and Excel -Notary public certification a plus -5+ years supervisory or related experience; minimum associate degree -Strong communication, interpersonal, organizational, and time management skills -Comfortable in fast-paced, multitasking environments -Self-motivated, detail-oriented, and enthusiastic -Preferred: Familiar with Microsoft Teams, Bluebeam, Deltek Vantagepoint, and Newforma

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Benefits

-8 Paid Holidays + PTO -Tuition Reimbursement & Licensure/Certification Financial Support -Professional Development Opportunities -Calm Meditation & Stress Relief Subscription -401K/Roth 401K with Company Match -Medical, Dental, Vision – 4 tiers of coverage -Paid Parental Leave -FSA – Medical & Dependent Care -Overtime Bonus -Voluntary Life Insurance – Employee, Spouse, and Child -First Time License Bonus -Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity -Profit Sharing Bonus

About Shive-Hattery

- excels in architecture, engineering, and planning, providing integrated solutions. - expertise in high-performance design across sectors such as education and industry. - delivers sustainable, user-centric designs for notable projects like corporate campuses and public facilities. - combines technical proficiency with creativity, offering customized solutions tailored to client goals. - fosters strong relationships through a collaborative approach with clients, contractors, and consultants. - stands out in the industry with the team’s ability to adapt and respond to changing project requirements.

Sector Specialisms