Business Support Officer

Overview

Executive admin & business support for senior director, managing calendar, communications, projects.

Key Responsibilities

• presentation prep
• sharepoint management
• document formatting
• diary management
• purchase orders
• minutes management

Tasks

As Business Support Officer, you will be responsible for executive administration and business support to an Executive Director and their senior leadership team, ensuring the smooth running of the Directorate, as well as contributing to the strategic direction. Working alongside senior level stakeholders, you will drive processes in business planning, performance management, communications and cross-directorate initiatives and projects. You will also manage the Executive Director’s calendar, inbox, and priorities - coordinating key meetings, deadlines, and initiatives, acting as a key contact point, ensuring timely, professional communication and collaboration. -Support the Executive Director in preparing for presentations – structure, format, preparing materials, developing speaker notes. -Collate, review, and provide feedback on materials submitted for meetings; record minutes, actions, decisions and follow up actions are tracked and completed. -Format and proofread reports, presentations, and governance papers to a high standard. -Ensure appropriate cover arrangements are in place during periods of absence. -Diary management, meeting scheduling, travel arrangements, room bookings. -Collaborate with other Business Support Officers to ensure seamless coordination of projects and initiatives at Executive level. -Manage documentation (e.g. team risk register, business continuity plan), maintain SharePoint and Intranet sites and databases for the Directorate. -Monitor inbox for the Executive Director when required, and responding appropriately. -Provide strategic counsel. -Raising purchase orders, preparing invoices and submitting expenses.

Requirements

• executive support
• ms office
• sharepoint
• organizational
• communication
• adaptable

What You Bring

You have proven experience supporting senior leaders and Executives, with excellent communication skills and confidence to gain trust and build rapport quickly. Naturally, your organizational skills, attention to detail, proactiveness, and ability to prioritise tasks effectively whilst delivering multiple priorities to tight deadlines is something you thrive on - taking pride in your approach. You have substantial office administration experience and are highly proficient in the MS Office suite - Teams, Word, PowerPoint, Excel, SharePoint. We’re looking for someone who is flexible and adaptable, discreet, and who can work on their own initiative with minimum supervision in a fast-paced environment, joining the dots of the directorate to create an effective office, working collaboratively as a part of wider team. -Appreciate scheme and retail offers.

People Also Searched For

Benefits

£35,921 - £42,259 London St James's, hybrid (3 days pw onsite, 2 from home) -Financial protection with 10x salary death in service and financial support if you're unable to work due to long term illness or injury, -Excellent family friendly provisions - maternity/paternity/adoption/surrogacy/ shared parental leave, -£35,921 - £42,259 dependent on experience -26 days’ holiday plus 8 statutory holidays – and option to buy 5 additional days, -Bonus of up to 6% -Financial support to cover the cost of relevant professional membership subscriptions -Employee assistance programme offering free confidential professional counselling 24/7, -Double-match pension - for every £1 you put in, we add £2, -Opt-In flexible benefit scheme, including salary sacrifice private healthcare, car, dental insurance, technology plans and more,

About National Gas

-It stands as Britain's critical gas transmission operator. -It’s wholly owned by Macquarie’s consortium. -It serves half a million businesses, 35 power stations, and dozens of industrial sites via its National Transmission System. -It’s structured across four divisions: transmission, metering, services, and Premtech consultancy. -With over 60 compressor stations and 500+ above-ground installations, it ensures reliability and rapid response across the network. -It operates a public-facing app offering near real-time data on gas flows and demand. -From managing old pipelines to designing future low-carbon systems, it weaves history and innovation into Britain’s energy tapestry.

Sector Specialisms

Interview Process

-interviews scheduled for thursday 20th november 2025, onsite