Document Controller

Overview

Oversee document management, workflows and compliance for a large airport project.

Key Responsibilities

• document control
• ecms management
• qa/qc audits
• training delivery
• process design
• technical support

Tasks

-Interacts and trouble-shoot document control and system issues with contractors and suppliers. -Design, implement, and refine document control processes and workflows across project. -May develop and lead implementing records retention and turnover plans . -Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support. -Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650). -Creates/updates desktop work instructions, plans and procedures. -Monitors and reviews data entry accuracy for self and support staff. -Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records . -Performs detailed QA/QC of project documents; may lead audits and compliance reviews. -Provides training on work processes and tools. -Designs, implements, and improves document control processes and workflows. -Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools . -Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues. -Assists with access issues due to SSO or other authentication tools/processes .

Requirements

• power bi
• sql server
• aconex
• excel
• bachelor's
• iso 9001

What You Bring

-Strong understanding of industry standards (e.g., ISO 9001, ISO 19650). -Knowledge of job role-based distribution/ communication matrix. -Intermediate experience in using Power BI dashboards and publishing them through the Power BI App. -Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning). -Detail-oriented with the ability to meet deadlines under pressure. -Requires a bachelor’s degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience. -Analytical mindset, able to identify process gaps and drive improvements. -Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them. -Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI. -Advance proficiency in ECMS (e.g., Aconex, Unifier). -Experience Training and supporting junior team members. -Strong team player with a focus on excellence and agility in dynamic environments. -Intermediate experience of SQL Server. -Experience with record retention and project closeout activities. -Understands the functionality of two-step verification (2SV) authentication processes.

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About Bechtel Corporation

-The firm began building railroads and dams in the American West and grew into a pioneer of mega-projects. -Post-war, it laid massive pipelines across the Middle East and ventured into nuclear power, building the USA’s first commercial plant. -Its projects include Boston’s complex “Big Dig” tunnel, the Channel Tunnel, and Intel megafab campuses. -It operates in global markets across Energy, Infrastructure, Manufacturing & Technology, Mining & Metals, and Nuclear/Security/Environmental sectors. -Typical projects include highways, bridges, ports, airports, LNG plants, data-centers, environmental cleanups, and nuclear facilities.

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