Senior Administrative Secretary, Aviation, JFK Airport

Overview

Executive admin support for senior management at JFK Airport

Key Responsibilities

• report coordination
• correspondence management
• travel logistics
• file management
• admin support

Tasks

-Gather and organize items for JFK’s weekly reports. -Preparing correspondence using Microsoft Word and/or email; proofreading correspondence for signature; reviewing and prioritizing incoming correspondence. -Manage business travel arrangements for staff, process and track business expenses and/or reimbursements, ensuring timely submission of travel and special events requests. Coordinate the logistics for travel, payment, and registrations. -Maintaining files and regular program files, ticklers and/or follow-up systems. -This position will assist the Deputy General Manager and serve as a back up to the General Manager’s Senior Administrative Secretary and will also assist management staff with administrative policy and procedures.

Requirements

• 5+ years
• executive support
• microsoft office
• confidentiality
• teamwork
• time management

What You Bring

-At least 5 years of experience in providing executive-level administrative support in a fast-paced professional environment. -Capable of working independently and as part of a team -Ability to prioritize tasks and meet deadlines -Attention to detail and accuracy in work -Ability to handle confidential information discreetly -Demonstrated ability to take initiative and use independent judgment. -Excellent verbal and written communication skills -Knowledge of office equipment (printers, copiers, scanners, etc.) -Demonstrated ability to be flexible and work independently -Strong interpersonal skills to interact with staff at all levels within and outside the organization -Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) -Excellent time management and organizational abilities

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About The Port Authority Of New York & New Jersey

-It plays a crucial role in overseeing key infrastructure between two of the most populous and connected states in the U.S. -It operates a vast network of assets, including major airports, bus terminals, rail facilities, and shipping ports. -It oversees some of the busiest transportation hubs in the world, including John F. Kennedy International Airport and Port Newark-Elizabeth Marine Terminal. -In addition to transportation, it plays a key role in regional planning and economic development, improving connectivity for businesses and commuters alike. -Major projects include the ongoing redevelopment of LaGuardia Airport, the modernization of the Port Authority Bus Terminal, and the expansion of the PATH rail network. -It has historically been at the forefront of innovations in large-scale infrastructure projects, setting new standards in efficiency and sustainability. -A standout achievement was its leadership in the post-9/11 rebuilding efforts at the World Trade Center site, culminating in the construction of the One World Trade Center.

Sector Specialisms

Interview Process

-initial phone interview for qualified candidates -in‑depth interview(s) and/or assessments -conditional job offer followed by a background check

Security Clearance

-selected candidates will undergo a background check after a conditional offer