Property Administrator

Overview

Assist with property administration tasks including payments, reporting, and tenant support.

Key Responsibilities

• utility tracking
• invoice processing
• accounts payable
• rent reconciliation
• expense coding
• audit support

Tasks

-Maintain utilities consumption and costs tracking sheets -Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements. -Handle a variety of internal and external vendor inquiries regarding invoice payments -Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques. -Assist in annual audit function by locating and copying invoices for audit and verification purposes -Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained -Complete variance explanations for the monthly property reports -Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI -Assist in preparation of tenant charge backs (where applicable) -Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties. -Prioritize property operating expense invoices that require immediate payment -Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing -Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks -Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration -Provide backup assistance for the Assistant Manager -Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing

Requirements

• postsecondary
• property accounting
• 2+ years
• bomi rpa
• communication
• multitasking

What You Bring

-Post secondary education in related discipline -2 + years of experience in property administration/real estate property accounting -Current enrollment in BOMI RPA program is considered an asset -Exceptional communications, organization, interpersonal and time management skills -Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame

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Benefits

-3 paid personal days per year -A comprehensive health benefits plan that supports you and your family -Half-day every Friday before a long weekend -Up to $5,000 annual mental health coverage -A friendly, welcoming, and supportive culture -3 weeks of vacation per year -Eligible to participate in our annual performance based bonus program -Up to $2,000 annual education allowance

About Gwl Realty Advisors

-Began as a Canadian real estate investment advisor and expanded steadily into North America. -Provides services including asset management, property management, development, and specialized advisory across multiple sectors. -Entered the U.S. market by acquiring EverWest Real Estate Partners in 2018, marking a strategic international growth initiative. -Delivers market insights through economic, demographic, and sector-specific analysis to inform investment and development strategies. -Serves large pension funds and institutional clients with consistent strong performance relative to industry benchmarks.

Sector Specialisms