Office Manager (Part-Time)

Overview

Part‑time Office Manager overseeing Edinburgh & Glasgow office operations.

Key Responsibilities

• asset management
• security access
• utility billing
• room booking
• audit support
• facilities maintenance

Tasks

- Manage office/IT assets for starters and leavers; process approved equipment requests and maintain the asset register. - Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards. - Manage building security and access (alarm testing, codes, access lists) and keep documentation up to date. - Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non-domestic rates, and office rental bills for various locations. - Coordinate post, scanning and emailing incoming mail to the correct person. - Carry out routine H&S checks (e.g. fire alarms, legionella, evacuation routes), maintain records, and escalate actions. - Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover. - Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues. - Manage the office booking software, coordinating room bookings and workspace allocation to ensure efficient use of meeting rooms and office areas. - Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value. - Support internal/external audits by preparing evidence and responding to queries; provide admin support to ISO management systems. - Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues. - Maintain thorough records, both digital and paper-based, ensuring all documents are up to date. - Manage office supplies, equipment, and facilities - Handle various administrative tasks as they arise, catering to specific needs of the team and clients.

Requirements

• microsoft office
• problem solving
• office manager
• communication
• scheduling
• detail‑oriented

What You Bring

- Expertise in using Microsoft Office and learning new software as required. - A problem-solver who can think on their feet and tackle challenges head-on. - Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role. - Strong communication skills, capable of engaging professionally with people at all levels. - Ability to manage complex schedules and provide structured organisational support. - An excellent track record of detail-oriented work.

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Benefits

Venesky-Brown a leading UK recruitment agency, is currently looking to recruit an Office Manager (Part-Time) on a 6 month contract (with possible extension) on a salary of £26,000 - £28,000 FTE, performance-based bonus of up to 10% of salary and excellent benefits package. This role will be based in the Edinburgh office with very occasional travel to Glasgow. The working hours will be 25 hours over 4-5 days per week.

About Venesky Brown

-Grew from a single office to nationwide coverage via hubs in Edinburgh, Milton Keynes & Birmingham. -Delivers bespoke recruitment for major public-private projects—from energy and rail to higher education and digital transformation. -Team expertise spans Construction, Engineering, IT & Digital, Professional Services and Public Sector frameworks. -Staff volunteered with Cross Tay Link Road project to aid school grounds restoration.

Sector Specialisms