Project Administrator

Overview

Admin support for project execution, reporting, and office management in Nevada.

Key Responsibilities

• document archiving
• budget reporting
• office procedures
• data analysis
• time reporting
• progress reporting

Tasks

-Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or problems. -May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce a comparative report of actual expenditures against budget as directed. -Establishes office guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. -Keeps manager informed of all pertinent action/pending action. -Relieves manager of administrative tasks to keep the office running smoothly. -May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service. -Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. -Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. -Briefs all levels of project and client bases with business process development knowledge industry best practices. -Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken. -Assists with progress reporting, risk and issue tracking and resolution, project resource planning, and schedule review. -Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed.

Requirements

• business degree
• visio
• ms windows
• project admin
• multi‑tasking
• communication

What You Bring

-Ability to administer a variety of activities simultaneously, set priorities, and meet deadlines. -Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. -Competency in documenting text and diagrams for business requirements, business processes, date models (Microsoft Visio or equivalent). -4-year degree in Business (or equivalent) and 8-10 years of experience in an administrative capacity, preferably in the assigned area of specialty. -Experience with project administration on heavy civil design and construction projects is preferred. -Strong written and oral communication, organizational, and interpersonal skills are required. -Understands priorities within the office and helps ensure that they are met.

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About Parsons Corporation

-Over decades it expanded into oil, petrochemical, water and infrastructure projects across the US and globally. -It leverages digital tools such as AI platforms, utility data systems, and drone integration alongside traditional design and construction. -Parsons completed high‑profile projects like major bridge, tunnel, and transit works. -Specializing in transportation, energy, environmental remediation, urban development, industrial, and cybersecurity projects. -The firm has delivered hundreds of mega‑projects worldwide, including infrastructure in the Middle East and environmental cleanup contracts.

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