Account Payable Clerk

Overview

Manage high-volume construction AP, ensuring accurate vendor invoicing and sales tax compliance.

Key Responsibilities

• tax filings
• cost tracking
• invoice processing
• tax compliance
• vendor payments
• account reconciliation

Tasks

-Assist with the preparation of monthly, quarterly, and annual sales tax filings, ensuring accurate reporting of taxes collected and paid on construction-related transactions. -Support the tracking of construction project costs, ensuring that taxes are considered when managing expenses and budgets. -Work with vendors and subcontractors to address discrepancies, clarify invoice details, and ensure correct sales tax rates are applied to all transactions. -Ensure that sales tax is accurately applied to invoices and payments in accordance with the applicable state and local tax laws. Stay up to date on changes in sales tax regulations across multiple states. -Accurately allocate vendor invoices to specific construction projects, cost codes, and job numbers, ensuring the accurate capture of sales tax expenses in project budgets. -Process vendor payments for construction projects, including checks, ACH transfers, and credit card payments, ensuring that all sales tax is appropriately calculated and reported. -Review, verify, and process a high volume of vendor invoices related to construction projects, ensuring accurate coding of accounts and proper application of state sales taxes based on project location. -Partner with project managers, procurement, and other internal teams to ensure that tax considerations are integrated into purchasing and contracting decisions for construction projects. -Reconcile vendor accounts and ensure that sales tax liabilities are properly tracked and recorded. Resolve discrepancies related to taxes and invoices promptly. -Maintain accurate records of accounts payable transactions, including supporting documentation for audit purposes. Ensure compliance with internal accounting policies and external tax regulations.

Requirements

• accounts payable
• construction
• sales tax
• quickbooks
• associate degree
• 2+ years

What You Bring

We balance technical precision with collaborative delivery throughout all project phases. We have the resources and expertise to contribute to a project at the feasibility and planning stage, navigate the regulatory and permitting requirements, develop detailed designs, self-perform construction, and participate in startup, testing, and commissioning. We offer strategic planning, technical expertise, comprehensive project management, and integration of multi-disciplinary studies for traditional and alternative project delivery methods. McMillen, Inc. is looking for a dedicated Accounts Payable Clerk with a strong background in construction accounting and state sales tax compliance. This role will focus on managing high-volume accounts payable transactions, ensuring accurate processing of vendor invoices, and ensuring the correct application of state and local sales tax. The ideal candidate should have knowledge of various state sales tax regulations, experience in the construction industry, and excellent attention to detail. -High school diploma or equivalent required. -Ability to adapt to changes in tax regulations and construction industry trends. -Strong organizational skills, capable of handling multiple tasks simultaneously. -Associate’s degree in accounting, finance, or a related field preferred. -In-depth knowledge of state sales tax rules, particularly within the construction industry. -2+ years of experience in accounts payable, preferably in the construction industry or a related field. -Ability to maintain confidentiality and handle sensitive financial information. -Experience with high-volume invoice processing and payments. -Solid understanding of state and local sales tax regulations, including taxability of construction materials, services, and subcontractor labor. -Strong attention to detail and accuracy in tax calculations. -Excellent organizational and problem-solving skills, with the ability to work under pressure and meet deadlines. -Knowledge of construction contracts, purchase orders, and change orders. -Experience with accounting software (e.g., QuickBooks, Sage, Viewpoint, etc.) and proficiency with Microsoft Office Suite (Excel, Word, Outlook). -Strong communication skills and ability to collaborate with cross-functional teams.

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Benefits

Visa sponsorship, including renewal during employment, will not be provided for this position. Accounts Payable Clerk -Pay Range: $22 – $27 hr (DOE) -Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

About Mcmillen

-Founded in 2004 and headquartered in Boise, Idaho, the firm grew by merging environmental, engineering, and construction under one roof. -Their design-build projects focus on dams, hydropower & pumped storage, fish passage, water control, treatment, transport, and restoration. -typical projects include dam design & build, fisheries and aquaculture systems, infrastructure for water delivery, and dam removal and reclamation. -Structurally employee-owned, they maintain a hands-on culture—'calloused hands' from field crews to welders and engineers. -Outposts span the U.S. West—from Idaho to California, Washington, Colorado, and Texas—plus international work in France. -Uniquely, they pair in-house environmental expertise with self-performing construction, owning their own 'yellow iron' heavy equipment.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship will be provided for this position.