Project Administrative Assistant

Overview

Provide admin and financial support for multiple construction projects.

Key Responsibilities

• contract management
• cloud docs
• coi tracking
• invoice processing
• data reporting
• payroll review

Tasks

-Provide administrative and financial support across multiple construction projects. -Generate commitments and manage contracts and project documents. -Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets. -Maintain organized digital documentation using cloud-based systems. -Collect, verify, and track COIs and required endorsements/limits. -Process invoices and assist with basic accounts payable (AP) tasks. -Use Excel and email tools to track, report, and share project data. -Communicate effectively with internal stakeholders, subcontractors, and vendors. -Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.

Requirements

• adaptability
• microsoft 365
• invoice processing
• sage
• construction support
• organization

What You Bring

-Ability to adapt to new technologies and systems quickly. -Proficiency in Microsoft 365 and cloud-based document management platforms. -Comfortable working with financial systems and processing invoices. -Experience with Sage or Vista (or similar financial software) is a plus. -Experience supporting construction or project-based teams preferred. -Strong organizational and communication skills.

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About Doc

-With a reputation for excellence, the company specializes in a wide range of sectors, from residential to complex infrastructure projects. -Thrives in high-profile projects, with expertise in both public and private sector works. -Notable for its ability to handle complex logistics and large-scale developments, focusing on creating lasting value. -Work includes urban regeneration, civil engineering, and the construction of landmark buildings. -Delivers projects marked by precision, innovation, and a commitment to quality, often on time and within budget.

Sector Specialisms