Accounts Payable Analyst

Overview

Process invoices, manage vendor payments, and maintain accounts payable records.

Key Responsibilities

• invoice processing
• sage intacct
• ap calendar
• utility billing
• positive pay
• vendor management

Tasks

-Assist with end-of month closing audit and accruals. -Review and process emailed invoices in AP mailbox and address any pressing items, queries, check requests, statement research, payment history, and any additional requests as needed. Answer phone calls routed to accounting and assist vendors and clients with requests and questions. -Assist with collecting W9’s and processing 1099’s before deadline. -Maintain AP calendar for vendors whose invoices must be downloaded and paid online (e.g.: insurance, HOA, Home Depot and Clark County property taxes). -Track and maintain utility accounts associated with each project and set-up ACH payments for new accounts. -Accurately review, code and process invoices in Sage Intacct both manually and electronically. Open mail, scan invoices and prepare invoices for processing. -Prepare appropriate supporting documentation for check cycle and ensure vendors are paid within agreed upon terms. Record 3rd party checks against invoices. -Notify and obtain required lien releases from vendors. -Interact with and support in-house project teams and work with vendors to resolve any discrepancies or issues. -Assist in preparing positive pay files and setting up fraud filters. -Enter and route invoices for approval through Sage Paperless in a timely manner. -Ensure proper job costing of invoices and payments where applicable. -Help maintain vendor masterfile by setting-up new vendors as needed. Collect and update COI and licensing information for new and existing vendors to ensure compliance.

Requirements

• accounts payable
• construction
• high school
• microsoft office
• sage intacct
• docusign

What You Bring

-Minimum 2 years’ experience with accounts payable or general accounting preferred. -Ability to handle different projects as assigned. Maintain positive vendor relationships. Work on improving processes and procedures to ensure efficiency. -Prior construction experience and familiarity with lien releases is a plus. -High school diploma or general education degree (GED) required. -Strong time management and organizational skills, basic knowledge of GAAP, high degree of attention to detail, and ability to work independently desired. Accuracy is a must. -Must be proficient in Microsoft Office. -Experience preferred in TimberScan Titanium, Sage CM, Sage Intacct, HomeFront, BuildPro and DocuSign.

People Also Searched For

About Blue Heron

-Crafts stunning luxury homes, blending architectural innovation with natural beauty. -Focus on high-end custom designs ensures each project is unique and personalized. -Known for creating homes that are works of art, elevating modern living. -Combines cutting-edge technology, sustainable practices, and top-tier craftsmanship. -Renowned for transforming landscapes into luxurious retreats, with an emphasis on design and function.

Sector Specialisms