Senior Portfolio Manager

Overview

Oversee occupancy, expenses, tenant relations & finances to boost profitability of commercial assets.

Key Responsibilities

• maintenance supervision
• financial reporting
• vendor management
• lease administration
• budget management
• tenant relations

Tasks

This will be accomplished by cost-effectively building tenant relationships and generating an environment that draws tenants to and retains them in the properties. This requires proactive maintenance of the property, the facilitation of positive vendor relations, and addressing problems in a manner that demonstrates value to the tenant and to the client, and proper administration and accounting procedures. To accomplish this, the Senior Portfolio Manager will lead a cohesive team of staff members and vendors with management, motivation, and delegation skills. A primary focus of the Senior Portfolio Manager is to be a direct point of contact for the client’s asset manager and continue to develop the ongoing relationship. The Senior Portfolio Manager’s primary purpose is to maximize the client’s long-term profitability by optimizing the occupancy and expenses of the assets in the portfolio. Responsible for the complete servicing and management of assets and directing and leading a team who is associated with those assets. This role has budget, business development, and strategic responsibilities for assets in Alpharetta, Georgia. -Build tenant loyalty by having a total-service approach to the job. -Supervision of all maintenance programs relating to interior and exterior condition and appearance of the property. -Charged with full compliance of all policies and procedures with respect to the administration of personnel employed, as part of the approved staffing tables. -Research and provide information on operating costs and maintenance requests. -Contribute to sales and leasing by working in cooperation with the Leasing Team to ensure the property is marketable primarily based on value, not solely on price. Support leasing activities and the negotiation process. -Review monthly general ledger and balance sheet. Prepare, review, and analyze standard monthly reports including Tenant Rent Rolls, Balance Sheets, Variance Reports, Project Lists, Rent Projections, Cash Flow Projections and Aged Delinquency Reports. -Lead, manage, and motivate staff and vendors. -Responsible for ongoing meaningful communications with the owner’s representative of the property and the appropriate accounting staff. Responsible for understanding and accomplishment of owner’s goals and objectives for the project. -Responsible for a positive and prompt response to requests from building tenants and to the implementation of ongoing contact programs to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the property. -Responsible for the selection of outside contract services, vendors, negotiation of service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement. -Perform and manage special projects and tenant events as required. -Coordinate completion of tenant improvements required in leases and lease amendments. Coordinate and monitor billing of all fees and expenses related to tenant service requests. -Responsible for the development and administration of the Business Plan, Action Plan, and Budget for the property. Upon approval of the Business Plan, Action Plan, and Budget, the Sr. Portfolio Manager is accountable for maintaining management practices within the parameters of the approved Business Plans, Action Plans, and Budget. -Maintain and enforce all service contracts and contractor relationships required by the property. -Responsible for the day-to-day financial management of the property with specific attention to accounts receivable, collection activities, financial analysis, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible) and the maintenance of all necessary financial records and files in an accurate and timely manner. -Become familiar with all tenant leases and Building Rules and Regulations to be able to review and investigate tenant complaints and lease questions. Follow up with tenants in a timely manner on resolution of complaints, status of Tenant Service Requests, and miscellaneous tenant requirements. -Continuously inspect the building, grounds, vacant and occupied space to determine repairs or maintenance required to maintain high quality appearance and building/property condition. Develop preventive maintenance programs with maintenance personnel, including necessary preparation for seasonal variations. -Accountable for the collection, analysis, and reporting of such data as may be required to provide an accurate and current assessment of building management results. -Responsible for the administration of all tenant leases in full compliance with lease provisions. The Sr. Portfolio Manager is responsible for the timely determination of escalations, time collection of all rents and for undertaking appropriate action to help lease available space within the building. -Accountability for compliance with on-the-job training activities for subordinates and trainees, working within the policies and procedures set out by the management company.

Requirements

• yardi
• kardin
• bachelor's
• 7+ years
• accounting
• excel

What You Bring

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. -Management Skills -Yardi accounting software -Kardin Budgeting Software -Bachelor’s degree or equivalent combination of education and experience. -Customer service experience. -Excellent verbal and written communication skills. -Ability to maintain focus in a fast-paced environment with many daily interruptions. -Ability to handle confidential information with discretion. -Experience with monthly reporting, budgeting, contract administration, and leasing for commercial properties. Ability to analyze legal documents and financial reports. -Proven ability to lead a team. -WorkSpace work orders system or similar -Minimum of 7 years work experience in Commercial Real Estate Property Management. -Highly organized and detail-oriented. -High level of computer skills necessary to execute the job functions effectively — MS Word, Excel, PowerPoint, etc. -Ability to work in a team environment with positive attitude. -Accounting and Financial Analysis -Accounting/Accounts Receivable/Payable experience required. -Proven ability to multi-task.

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Benefits

-Garage and/or Parking Operations -Tax Assessment (Annual)

About Lincoln Property Company

-The company operates in a variety of markets including residential, commercial, and mixed-use developments. -With a strong portfolio of properties across the United States, Lincoln Property Company continues to expand globally. -Notable for its ability to seamlessly integrate development, investment, and management within a single entity. -Lincoln's vast experience enables them to execute projects of all scales, from urban high-rises to suburban residential communities. -The company has made a name for itself in the luxury residential sector, with properties offering premium amenities and modern designs. -In addition to traditional real estate sectors, Lincoln also specializes in land acquisition, commercial leasing, and property rehabilitation. -Known for a dynamic approach to project financing, they have a reputation for executing complex real estate transactions. -The company's vast geographical reach allows them to tackle diverse markets, adapting to the unique needs of each region.

Sector Specialisms

Security Clearance

-all job offers are contingent on completion of a background check and proof of eligibility to work in the united states.