Administrative Assistant - Project Management Team

Overview

Assist PMs with docs, meetings, and admin tasks for construction projects.

Key Responsibilities

• procore upload
• document management
• meeting minutes
• safety compliance
• submittals
• project records

Tasks

We are seeking a detail-oriented Project Management Team Assistant to join our team on a short-term contract basis. This role provides essential support to our Project Management Group, helping ensure projects are executed safely, efficiently, and with the highest quality standards. -Assist with valve charts, plans, specifications, and distribution of project details to PMs, subcontractors, and superintendents. -Perform various administrative tasks to keep projects moving forward on schedule. -Upload and organize project documentation using Procore and company systems. -Prepare and distribute meeting minutes, project updates, and O&M manuals. -Uphold safety guidelines and company policies on every assignment. -Support Project Managers by maintaining project records, submittals, and construction documents.

Requirements

• high school
• procore
• driver's license
• proactive
• team-oriented
• organizational

What You Bring

If you are organized, motivated, and ready to contribute to a fast-paced project environment, we’d love to hear from you! -Proactive, team-oriented, and detail-focused mindset. -Ability to work independently, manage tasks, and follow through on pending items. -High school diploma or equivalent (required). -Strong organizational and communication skills. -Experience with construction processes or Procore is a plus (training provided if needed). -Valid driver’s license.

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Benefits

-Gain valuable project management support experience. -Short-term assignment with the opportunity to make an impact quickly.

About Kodiak Construction Recruiting & Staffing

-Born from the merger of Pivot Workforce and Kodiak Labor Solutions, the firm combines decades of industry-specific recruiting experience. -It operates across diverse markets: from hospitals and data centers to heavy industrial, oil & gas, and renewable energy sites. -Teams place talent at every level—from BIM specialists and engineers to welders, electricians, and plant operators. -Their craft staffing extends to power projects (hydro, fossil, solar, wind, nuclear), often handling full outage crews. -They support contract, contract-to-hire, and direct-hire placements, customizing workforce plans to project cycles and ensuring alignment with client needs. -Their recruitment-first model builds deep candidate loyalty, creating a national database of skilled professionals.

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