Office Manager

Overview

Manage daily operations, communications, and support for Slayden Constructors' corporate office.

Key Responsibilities

• expense reporting
• event coordination
• data management
• inventory management
• scheduling
• vendor management

Tasks

-Complete expense reports timely and accurately for multiple senior staff. -General housekeeping duties to include loading/unloading dishwasher, watering plants, maintaining general kitchen/office/conference room tidiness, ensuring storage rooms are organized, and responsible for stocking and maintaining the mail/printer room. -Special event coordination, such as leadership, business development, and marketing meetings. To include site selection, contract negotiation, vendor management, catering, and excursions. -Maintain an accurate listing of continual items/issues and track their completion. -Streamline administrative procedures; create checklists. -Manage the seating chart (assign space for new hires, be in charge of any office/cubicle moves, reallocate space as needed, ensure existing offices/cubicles are cleaned out and ready for use). -Maintain records, create and maintain charts, graphs, spreadsheets, and databases. -Point person for maintenance, mailings, shipping, supplies, equipment, ordering meals, and errands. -File (paper and electronic), fax, copy, print, and distribute mail. -Partner with HR to maintain office policies as necessary. -Represent the company at our reception desk, greet and provide general support to employees, visitors, clients, and vendors. Provide information by answering questions and requests. -Develop and cascade intra-office/company communications, proofread documents, and assist with the preparation of presentations. -Engaging in sensitive and confidential matters with the strictest confidence. -Schedule and coordinate meetings; prepare draft meeting minutes. -Oversee supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies. -Ensure local new hires have the necessary assets in a dedicated space on day 1 and general onboarding of local new hires (badge, tour, where to find supplies, emergency exit plan, IT equipment set-up, and in working order). -Coordinate workflow and all relevant paperwork to prepare senior executives for meetings, interviews, and presentations. -Schedule appointments, update calendars, and assist with travel arrangements. -Manage relationships with vendors, service providers, building maintenance, and property managers. -Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and setting up new equipment.

Requirements

• microsoft office
• 5 years
• office manager
• executive assistant
• degree
• proactive

What You Bring

-Able to handle confidential and time-sensitive information with discretion and independent judgment. -Energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people. -Minimum of five (5) years of professional experience as an Office Manager or Executive Assistant. -Able to produce high-quality work consistently on multiple assignments, in a deadline-driven environment, with superior organization and project management skills. Ability to anticipate and seek out needs and ask for further clarification when necessary. -Able to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients and team members. -2 or 4-year degree preferred. -Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency. -Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority. -Proficiency in Microsoft Office (Word, Excel, PowerPoint), and Outlook (Calendar and Address functions). -Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service. -Positive attitude and flexibility in an environment of tight deadlines, frequent interruptions, unresolved problems, changes, and unexpected events. -Prior experience with a professional services firm, preferably in engineering or construction. -High School diploma or equivalent. -Able and willing to work every day from the office.

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Benefits

-401(k) Plan (company matching contributions up to 4%) -Paid Parental Leave Program -Voluntary benefits at discounted group rates for accident, critical illness, and hospital indemnity -Sick Leave (5 days/year) -Group health & welfare benefits, including options for medical, dental, and vision -Paid Time Off (15 days/year) -10 Paid Holidays -100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60-day waiting period for STD & LTD only), Employee Assistance Program, and Health Advocate

About Slayden Constructors Inc.

-Renowned for using alternative delivery methods—CM/GC, Design‑Build and Progressive Design‑Build—to drive cost control and innovation. -Typical projects include treatment plants, reservoirs, dams, hatcheries and fish passage facilities in both urban and rural settings. -Steady financial growth reflects repeat business and complex project execution. -The firm’s self‑performed construction, risk‑management and preconstruction services reinforce its reputation for reliability and value. -Operating as a regional heavy‑civil specialist, it pairs deep water‑sector expertise with strong community outreach and project management.

Sector Specialisms

Security Clearance

-pre-employment screening includes drug and background checks.