Field Office Manager - HSC

Overview

Supports on‑site construction office, managing badges, paperwork, supplies and admin tasks.

Key Responsibilities

• time sheets
• security badging
• paperwork tracking
• document management
• office supplies
• computer operations

Tasks

-Collect time sheets to be submitted to payroll weekly -Perform responsibilities above as well as any other special projects requested (i.e., employee lunches, running errands, etc.). -Copy, file, and mail/distribute jobsite correspondence, maintain and schedule conference rooms. -Track drug testing and safety orientation paperwork. -Maintain office supplies needed for the job. -Manage security badging systems including background checks, issuing badges, and maintaining the badging database. -Constantly operates a computer and other office productivity machines, such as a calculator, copy machine, and computer printer. -Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.

Requirements

• jde
• procore
• office 365
• semiconductor
• high school
• team player

What You Bring

-Ability to work well in a large professional setting. Patience and professionalism are essential. -Working knowledge in JDE version A9.1 preferred. -Must be able to occasionally work in proximity to loud equipment. Must be able to wear hearing protection as necessary. Often required to communicate with customers and coworkers in an office setting and, on the phone/digital meetings. -Experience in supporting large, complex projects preferred. -Must be able to climb stairs: 5% of day. -High School diploma or GED required. -Excellent written and oral communication skills with an ability to develop strong interpersonal relationships. -Daily diaries in ProCore, meeting minutes, and other assignments. -Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership. -Application review will consider without limitation the following criteria: qualifications, education and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. -Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network. -Specific experience in industrial and/or hi-tech semiconductor manufacturing projects is preferred. -Must be able to remain in a stationary position in an office environment more than 50% of the time, with the occasional requirement to move about the construction site. -Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress. -At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required. -Mental alertness, accuracy and attention to detail required. -Ability to work well and maintain a cooperative attitude through high-pressure situations.

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About Hoffman Construction Company

-The firm has evolved from building apartment blocks to large-scale civic and high-tech projects. -Headquartered in Oregon, it grew to become the largest general contractor based in the Pacific Northwest, expanding into over a dozen states and overseas. -It delivers preconstruction, new construction, renovations, tenant improvements, and heavy‑civil services through both traditional and collaborative methods like CM/GC and design-build. -Through its in‑house divisions—concrete, mechanical, electrical, commissioning and surveying—it self‑performs critical components to optimize schedules and control quality. -Known for iconic projects such as the Oregon Convention Center, Fox Tower, Portland International Airport expansions. -It specializes in sectors including commercial, industrial, data centers, healthcare, government, and water projects. -Over its century-long history it introduced innovations like lean construction, BIM/VDC, off‑site fabrication and advanced scheduling to tackle technical challenges. -Employee-owned since inception, its structure aligns field execution with ownership. -Despite its size, the firm retains a willingness to dive into unusual challenges—such as renovating the Space Needle at height or framing cultural landmarks like the Japanese Garden.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship will be provided.

Security Clearance

-background checks are part of the security badging process.