Marketing and Sales Coordinator

Overview

Support marketing, sales, and transaction tasks for commercial real estate team.

Key Responsibilities

• transaction docs
• listing management
• email campaigns
• database maintenance
• property valuation
• social media

Tasks

-Maintain the agenda and follow up on action items for weekly team meetings. -Draft and prepare Offers to Purchase (OTPs), Letters of Intent (LOIs), Addendums, Waivers, and other legal documents as required. -Conduct basic property valuations, create tenancy schedules, and summarize leases for lease abstracts. -Collaborate with the Associate Manager, Marketing to design and produce additional marketing materials, including signage, postcards, and direct mail campaigns. -Stay up-to-date with market trends, research, and industry developments to support documentation and decision-making. -Monitor and report on listing activity and key performance metrics. -Liaise with third-party consultants such as photographers, print ad representatives, etc. -Prepare, file, and maintain transaction documents, including confidentiality agreements, listing agreements, closing documents, and trade records. -Coordinate the collection and organization of essential deal file documentation from vendors (e.g., building reports, site plans, leases, financial statements). -Create and execute Listing Brochures, Email Campaigns (using Constant Contact), Monthly Mailers (both print and digital), Year-in-Review reports, and other marketing collateral. -Respond to property information requests in a timely and professional manner. -Track and manage all team listings, ensuring critical dates for listings are monitored and met. -Perform ad-hoc tasks and administrative duties as required to support the team. -Write compelling copy and conduct thorough research for property-specific marketing packages. -Maintain and organize deal file documentation, such as conveyance reports, RECA forms, FINTRAC documentation, and invoicing. -Maintain property and ownership databases for regions in Alberta. -Develop property-specific Listing Proposals and Broker Opinion of Values (BOVs) to support sales and marketing efforts. -Oversee LinkedIn marketing and manage the team’s overall social media presence.

Requirements

• microsoft office
• adobe
• indesign
• photoshop
• degree
• detail oriented

What You Bring

-Willingness to take on additional responsibilities and challenges as needed. -Proficiency in Microsoft Office Suite and Adobe; InDesign and / or Photoshop knowledge. -Ability to work independently as a self-starter, as well as collaboratively within a team. -Ability to meet deadlines and communicate effectively. -Strong organizational skills and attention to detail. -Post-secondary education (degree and/or diploma) in a related field.

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About Marcus & Millichap

-Quickly became a leading real estate investment services firm. -Provides a comprehensive range of services, including property sales, financing, and advisory. -Serves investors, developers, and institutional clients in the real estate market. -With offices nationwide, it offers unmatched local market expertise, enabling clients to capitalize on emerging opportunities. -Known for its sophisticated financial tools, provides tailored solutions for diverse real estate transactions. -Specializes in multifamily, industrial, retail, office, and commercial properties. -Regularly handles high-value transactions, including large portfolio deals and major regional developments. -Earned a reputation for its market intelligence and innovative investment strategies. -Recognized for its commitment to long-term client relationships, helping clients maximize returns on real estate investments.

Sector Specialisms