Sales & Estimating Coordinator

Overview

Manage inbound sales communications, gather bid info, and support estimates for traffic control services.

Key Responsibilities

• bid calendar
• document management
• crm updates
• proposal assembly
• rfi management
• risk flagging

Tasks

-Maintain a live bid calendar with due dates, site-walks, RFI deadlines, and addenda. -Download and organize bid documents (plans, addenda, WZTC/MOT requirements) and verify version control. -Collect missing bid inputs: project address, start date/duration, work hours/traffic control windows, lane/shoulder impacts, MOT plan requirements, special events, union/prevailing wage, insurance/COI, and any plans/specs. -Create/maintain opportunities in the CRM; update stages, values, close dates, and next steps. -Acknowledge receipt within defined SLAs, schedule follow-ups, and close the loop on all open threads. -Draft clear, professional replies; use/revise templates; escalate technical questions to estimators or operations. -Monitor shared inboxes (e.g., sales, bids, info and assigned mailboxes throughout the business day. -Proactively follow up on sent quotes; capture feedback and reasons won/lost. -Confirm agency/municipal standards (MUTCD/TxDOT/IDOT/etc.), permit needs, and traffic control notes. -Work with Estimating, Operations/Dispatch, and Accounting to ensure smooth handoff from quote to job. -Triage messages by urgency, customer, scope, and due date; apply labels/tags and route as needed. -Log calls/emails/meetings and attach documents to the correct opportunity/job number. -Prepare estimate kickoff packets (scope summary, constraints, required deliverables, contact list). -Parse RFPs for mandatory forms, submission portals, bonding/COI, and delivery instructions. -Request vendor/sub quotes (e.g., barricades, message boards, attenuators) and track returns. -Assemble proposal packages (quote letter, inclusions/exclusions, schedule assumptions, COI, references). -Provide basic product/service information (traffic control setups, typical lead times, service areas). -Flag risks (tight timelines, incomplete plans, restricted work windows) early and propose mitigations. -Be the primary point of contact for early-stage inquiries; qualify leads and schedule estimator calls. -Draft RFIs and track responses/addenda; notify stakeholders of changes affecting pricing or scope.

Requirements

• coi coordination
• spreadsheets
• microsoft 365
• crm
• 2+ years
• mutcd

What You Bring

-Experience coordinating COIs, permits, or municipal submissions. -Basic spreadsheet skills for takeoffs, quote comparisons, and pricing checks. -Strong business writing, phone etiquette, and note-taking skills. -Ability to read basic plans/specs and extract bid-relevant details (or willingness to learn quickly). -2+ years in sales coordination, estimating support, project coordination, or customer service (construction, traffic control, utilities, roadway/civil, or related field preferred). -Proficiency with Microsoft 365/Google Workspace and a CRM (HubSpot, Salesforce, etc.). -Organized, deadline-driven, and calm under shifting priorities. -Familiarity with MUTCD/MOT, agency standards, and typical traffic control setups. -Proven inbox management and follow-up discipline; comfortable handling high-volume email.

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Benefits

-PTO Package – Earn paid time off to use when you need it most. -Health Coverage – Partially employer-paid health benefits kick in after just 60 days. We’ve got your back — on and off the road. -Travel & Entertainment Discounts – Enjoy exclusive deals just for being part of our crew. -Room to Grow – We’re expanding fast — and there’s opportunity for reliable, hard-working team members to grow with us. -401(k) Plan – Available after 6 months so you can start investing in your future. -Paid Holidays – Your time matters. Take paid holidays to rest, recharge, or just enjoy the day.

About Fc Traffic Control, Inc.

-Founded with a mission to ensure safety and efficiency on public and private worksites. -Known for providing comprehensive traffic control services for construction, utilities, and public infrastructure projects. -Typically works with large-scale transportation projects, including highway and street construction. -Offers expert traffic planning, signage, flagging, and lane closure management to ensure smooth project flow. -Has a reputation for quick adaptability to changing traffic conditions and construction demands. -Specializes in working with government contracts, municipal projects, and private contractors. -Focused on providing reliable traffic control solutions that prioritize both public safety and project efficiency.

Sector Specialisms