Property Manager

Overview

Manage residential leasehold properties, overseeing admin, maintenance, finances.

Key Responsibilities

• service estimation
• payment monitoring
• insurance management
• budget control
• contract tendering
• site visits

Tasks

-Prepare a service charge estimate in advance of each financial year, calculating the service charges required for the forthcoming financial year. -Monitor the collection of service charges and other payments required by the lease. Liaise with the Finance department to instigate arrears procedures in accordance with company policy. -Arrange insurance cover in respect of each development in accordance with company policy. -Ensure compliance with Company Secretarial duties and Companies House requirements, where appropriate. -Undertake other general duties as required from time to time commensurate with the management of residential property in accordance with industry best practice. -Monitor actual expenditure on a scheme by scheme basis to ensure that budget to actual expenditure is not exceeded and that each scheme remains in good financial order. -Instigate and monitor to completion insurance claims. Liaise with all parties (e.g. residents / contractors / insurance companies) as appropriate. -Supervise the authorisation of invoices and the payment of contractors. -Advise regarding breaches of the lease, nuisance, Landlord and Tenant legislation, general requests, queries, etc. and liaise with residents, the Board, the Committee and specialist advisers as appropriate. -Arrange audit of the scheme accounts as soon as possible after the year-end. Liaise with Auditors, the Board and the Committee as appropriate. -Ensure correspondence, emails and telephone calls are responded to within the timeframes set out in our published Customer Service Charter. -Undertake other general duties as required from time to time to assist in the success of Premier Estates. -Monitor the performance of regular routine contractors (e.g. grounds maintenance, communal area cleaners, window cleaners, etc.). -Plan, specify and tender cyclical maintenance, major repairs and routine contracts (e.g. internal and external redecoration, flat roof replacement, grounds maintenance, etc.). Liaise with residents, contractors and specialist advisers as appropriate. Monitor work to completion. -Liaise with Directors and / or Committee Members regarding pro-active maintenance. -Liaise with residents and / or contractors regarding repair and maintenance requests. Monitor work to completion. -Arrange, give notice, attend, chair and minute AGM and EGMs as necessary. Ensure statutory meetings are conducted in accordance with Company Law. -Visit each development on a monthly basis (minimum) and as necessary.

Requirements

• qube
• microsoft office
• degree
• rics
• health & safety
• problem solving

What You Bring

-Full driving licence -Qube software -Knowledge and understanding of Health & Safety requirements and regulations -Good interpersonal skills of dealing with people at all levels -Educated to degree level -Experience in a customer facing role -Ability to multitask and prioritise a busy workload -Highly proactive and self-motivated -Ability to lead effectively and engage in meetings -Meticulous attention to detail -Microsoft Office, basic -Strong problem solving and decision-making skills -Supplier and contractor management skills -Time management – ability to prioritise tasks and resources -Excellent team working and people skills -Experience in a similar, property related role -Industry relevant qualifications, i.e. IRPM, RICS or IOSH

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Benefits

-Remote working -Exclusive staff events -Westfield Health cashback plan, inclusive of surgical options -Working within a busy and demanding environment -Company-wide closure during the Christmas period -25 days of annual leave, with the opportunity to purchase additional holiday days -Birthday leave

About Premier Estates Limited

-Was founded with a clear vision to provide exceptional property management services. -Has grown into a trusted name in the property consultancy and management sector. -Excels in delivering tailored solutions for residential and commercial properties. -Is well-known for its hands-on approach and commitment to maximizing the potential of each property. -Handles a wide range of projects, from residential estates to large commercial complexes, ensuring each one meets the highest standards. -Has maintained long-lasting relationships with clients across various sectors through strategic property management. -Stands out for its ability to provide flexible, client-focused services that address unique property challenges.

Sector Specialisms

Security Clearance

-employment is subject to a satisfactory dbs check, satisfactory references, and, where required, the ability to engage in insurance-related activities checks.