Business Administrator

Overview

Admin support for marine, workshop, sales & management—scheduling, invoicing, compliance.

Key Responsibilities

• maintenance scheduling
• engineer coordination
• kpi reporting
• timesheet processing
• invoice preparation
• wip monitoring

Tasks

This role will Support administrative and non-technical operations across Marine, Workshop, Industrial, Parts, Sales and Marketing, and Management teams. Ensuring coordination of key account administration, operational scheduling, and commercial processes whilst maintaining compliance with customer contract requirements and internal quality standards. -Schedule routine maintenance and emergency visits, coordinate engineer resources. -Process engineer timesheets, expenses, and allowances for approval. -Produce KPI reports and customer management information in accordance with contract requirements and agreed timescales. -Manage inbound enquiries, mailbox triage, and phone reception. -Follow administrative SOPs for quoting, ordering, invoicing, returns, and document control. -Maintain training matrices and ensure engineers hold current certifications for customer site access. -Follow administrative SOPs established by Administration Manager for quoting, ordering, invoicing, returns, and document control. -Prepare and produce accurate invoices, quotations, and service reports within agreed timescales. -Monitor work-in-progress weekly to meet delivery commitments and maintain vehicle coordination and documentation.

Requirements

• microsoft
• hr legislation
• integrity
• professional
• scheduling
• communication

What You Bring

-Computer skills (Microsoft package minimum) -Knowledge of HR legislation and policy (for supporting training compliance and certification tracking) -Demonstrates integrity and confidentiality at all times. -Professional approach and telephone manner -Experience scheduling engineers -Excellent communication skills -Excellent organisational skills

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Benefits

Salary: £27,000 - £30,000 DOE

About Advanced Resource Managers

-Known for sourcing highly skilled professionals in technical, engineering, and IT sectors. -Serves clients across multiple industries, with special focus on energy, aerospace, and infrastructure. -Experienced in finding talent for niche, complex roles in the recruitment market. -Successfully delivered recruitment solutions for high-profile projects, including large-scale infrastructure and energy developments. -Trusted by top companies worldwide, offering tailored recruitment strategies for long-term success. -Prides itself on adaptability to evolving industry demands, ensuring they stay at the forefront of global talent acquisition.

Sector Specialisms