Transactions Concierge - Contract to Close

Overview

Manage all transaction tasks from contract execution to closing, ensuring compliance and coordination.

Key Responsibilities

• system tracking
• closing docs
• title coordination
• deadline tracking
• compliance
• client liaison

Tasks

-Confirm funds to be wired or paid, escrow elements. -Enter all important contract dates (inspection period, financing contingency, title review, due diligence, etc.) into internal systems. -Make sure documents are ready at closing; confirm title transfer. -Ensure compliance with Florida real estate law and local regulations. -Provide regular updates on status, milestones, possible issues, and next steps. -Ensure that disbursements and payoffs are handled properly. -Coordinate final walk-throughs with buyer/seller. -Confirm earnest money deposit (if applicable) and follow up if missing. -Act as the primary point of contact for the buyer, seller, agents, lender, title company, and inspectors. -Coordinate with the buyer’s lender to ensure financing steps are being completed (appraisal, underwriting, clear-to-close). -Work with title or escrow companies to initiate title search. -Follow up on inspection results; make sure repairs (if required) are completed. -Coordinate with all parties to ensure they have everything needed for closing. -Schedule home inspections, appraisals, and any required vendor work. -Answer questions; troubleshoot any issues that arise. -Prepare and review closing packages, settlement statements, deed documents, release of liens, etc. -Coordinate delivery of required title insurance and closing documents. -Resolve title issues (liens, judgments, discrepancies) by coordinating with sellers, attorneys, or title companies. -Track all critical deadlines (inspections, repairs, contingencies, financing, title, etc.). -Ensure that the Closing Disclosure and other lender required documentation is reviewed, accurate, and delivered timely. -Verify the closing date, time, location. -Monitor contract addenda and amendments; ensure they’re properly executed and distributed. -Review the fully executed purchase/sale contract to ensure all signatures, dates, initials, and terms are correctly completed. -Follow up for recording of deed, title insurance issuance, and any final authorizations. -Maintain organized transaction files (digital & physical, as needed). -Ensure all paperwork is collected, correctly filled out, signed, and returned.

Requirements

• crms
• e‑signature
• florida law
• transaction coordination
• communication
• detail‑oriented

What You Bring

-Proficiency with real estate forms, digital transaction management systems, CRMs. -Knowledge of real estate contracts, Florida real estate law & regulations. -Familiarity with e-signature platforms and document management tools. -Ability to manage multiple transactions at once. -Excellent communication skills (verbal and written). -Strong attention to detail, organizational skills. -Prior experience in real estate transaction coordination, escrow/title work, or related role. -Problem-solving mindset; ability to anticipate issues and proactively resolve. -Experience working with title companies, lenders, home inspectors, contractors.

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Benefits

-Company 401(k) Plan -Comprehensive benefits package, including medical, dental, vision. -Competitive base salary plus bonuses.

About One Sotheby'S International Realty

-It has expanded into 30 offices across multiple East Coast Florida counties, showcasing consistent geographic growth. -Affiliated directly with Sotheby’s Auction House and Sotheby’s International Realty, it leverages a global network of over 26,100 advisors in 84 countries. -The company represents premier pre‑construction development projects in Florida. -Its expertise spans high-end residential and luxury development sales, connecting elite properties with international investors. -From Coral Gables to Palm Beach and Vero Beach, the firm operates in exclusive coastal and urban communities across the state. -Fueling growth through strategic mergers, including integration of notable local firms like Worldwide Properties and Treasure Coast Sotheby’s.

Sector Specialisms

Security Clearance

-company participates in e-verify and conducts background checks.