Office Manager

Overview

Manage office operations, accounting, HR, and vendor relations for restoration company.

Key Responsibilities

• invoice coding
• sage export
• tracking software
• tax calculation
• vendor credentialing
• credit card processing

Tasks

-Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage -Customer relations - answering phones, taking new estimate information -Maintain Employee files -Track and maintain all employee attendance -Receiving & processing mail -Maintain E-Tides online account and make quarterly online payments -Maintain internal phone list -Oversee tracking software -Determine quarterly Sales & Use tax owed with General Manager -Vendor Credentialing site compliance - complete and maintain new & existing profiles -Resolve vendor issues -Answering Service maintenance -com credit card processing for customer payments -Maintain production spreadsheets -Payment selection for checks, notify Controller of available payments for print

Requirements

• timberscan
• sage
• psa
• ez pass
• certified payroll
• strategic thinking

What You Bring

-HR compliance with Franjo Construction HR Director -EZ pass online maintenance - adding/removing vehicles -TimberScan Invoicing Software -Insurance certificates - Obtain and record Subcontractors certificates in Sage -Strategic Thinking -Sage Accounting Software -PSA Accounting Software -Time Management -Communication Proficiency -All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing -Certified Payroll/Prevailing wage recording and tracking

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Benefits

-Annual insurance review with auditors with approval from Controller -Parking setup -All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM

About Franjo Restoration

-They rush to scenes 24/7, combining remediation with full reconstruction thanks to their in‑house construction roots. -With hands‑on expertise certified in fire, water, smoke, mold and biohazard work, they restore comfort and safety. -Projects span commercial buildings, residential homes, disaster‑hit properties and biohazard clean‑ups. -Their bond with Franjo Construction gives them self‑performing capability—from securing sites to rebuilding. -They double as renovation experts, undertaking remodels, additions and structural repairs beyond emergency remediation. -Certified, A+ rated and rooted in community, they're known for stamina, precision and 'staying to help' until the last nail.

Sector Specialisms