Project and Accounts Coordinator

Overview

Coordinate field surveys, project tracking, and finance admin for asset management.

Key Responsibilities

• project tracking
• survey coordination
• invoicing
• document management
• contract prep
• office coordination

Tasks

The Project & Office Coordinator will be responsible for ensuring the smooth running of day-to-day operations across our asset management and finance teams. You’ll coordinate field surveyors, track project progress, assist with financial administration, and help maintain efficient office processes. -Provide general administrative support across the business, including office coordination and process improvements. -Handle supplier and contractor queries promptly and professionally. -Assist with accounts receivable tasks such as invoicing and payment tracking. -Maintain accurate project trackers and monitor progress through our asset collection portal. -Assist with audits and compliance activities, liaising with contractors and clients as required. -Maintain accurate and organised financial and administrative records. -Schedule and coordinate surveyors, ensuring they have all necessary information and resources before arriving on site. -Prepare contracts and briefing packs ahead of project mobilisation. -Order and manage asset tags and related project materials. -Support the finance team with purchase ledger activities including invoice processing, reconciliations, and supplier payments. -Ensure all project documentation and folders are accurately maintained and easily accessible. -Support the asset management team in weekly client meetings, taking notes and following up on key actions.

Requirements

• xero
• microsoft office
• coordination
• finance
• multitasking
• communication

What You Bring

If you’re a detail-driven, organised professional who loves keeping projects, people, and processes running smoothly, we’d love to hear from you. This hybrid role is ideal for someone who enjoys juggling multiple priorities, communicating clearly with both internal teams and external partners, and ensuring everything runs like clockwork. -Comfortable multitasking and prioritising in a busy environment. -Highly organised with strong time management skills. -Excellent communication skills — confident liaising with surveyors, suppliers, and internal teams. -Experience using Xero or similar accounting software (advantageous). -Experience in a coordination, scheduling, administration, or finance support role. -Proficiency with Microsoft Office (Excel, Word, Outlook). -Strong understanding of basic financial processes and/or project tracking. -Exceptional attention to detail and accuracy. -Previous exposure to asset management, recruitment, or field operations is desirable but not essential.

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Benefits

-The chance to be part of a growing, ambitious business making a real impact in its field. -Opportunities for professional development and career growth. -A collaborative and supportive work culture. -Competitive salary and benefits package.

About Moston

-Originally focused on specialist interim and permanent hires, it now spans executive search, asset lifecycle surveys and technical consultancy. -They serve clients ranging from SMEs to global brands across sectors like facilities management, financial services, construction and transport. -Moston led major asset‑data programmes—supplying M&E and fabric surveyors to load asset data into CAFM systems. -Their standout regulated‑sector pedigree includes delivering cleared professionals to nuclear, MOD, healthcare and education clients. -Following sustained growth, they restructured their operations into three divisions: Recruit, Asset, and Exec. -They pair market insight with delivery speed, offering tailored interim teams, retained executive placements and fixed‑price asset surveys. -Operating from Leeds and Lancaster, their portfolio blends recruitment, consultancy, asset management and specialist data services.

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