Leave Specialist

Overview

Administer employee leave of absence programs and ensure compliance.

Key Responsibilities

• leave reporting
• policy revision
• employee communication
• audits
• workday testing
• data dashboard

Tasks

-Assists Employee Hub Administrators with basic benefits understanding as they field employee questions about leaves of absence. -Drives weekly leave reporting to HR to keep them informed of pending and active leaves of absence requests. -Recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations. -Ensures timely, accurate and consistent communication with employees regarding their needs and eligibility for leave of absence ensuring employees are aware of their benefits, rights, responsibilities and deadlines. -Performs routine audits to ensure compliance standards are met. -Notify HR of accommodation requests in a timely manner to prevent delays for employees returning from leave. -Participates in testing and validating Workday release changes and/or new functionality impacting the absence module. -Actively monitors and tracks absences status and documentation requirements ensuring the employee adheres to their obligations under applicable law and/or company policy. -Maintains accurate records of leave requests, approvals, and denials, and ensures all documentation is complete and securely stored. -Handles the FMLA leave administration process from the initial notice of the need for leave to the return to work, including gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, reviewing and approving medical certifications (if required), and accounting for intermittent hours tracking and verifying the medical release to return to work. -Responsible for executing the daily administration of FML, short- and long-term disability, family, military and other Company-provided leave of absence benefits. Serves as the single point of contact for all leave cases. -Delivers monthly dashboard metrics reporting to HR and HR Shared Services leaders identifying trends in leaves data and highlighting concerns. -Receives input and guidance from Legal, Compliance, and Benefits Strategy Leadership regarding leave-related laws and regulations.

Requirements

• workday
• microsoft office
• bachelor's
• 2+ years
• video conferencing
• problem solving

What You Bring

-Sedentary work that primarily involves sitting/standing in front of a computer with keyboard use for 8 hours daily -Working knowledge of Workday absence/leave administration module is a plus. -Excellent communication and interpersonal skills. -Strong organizational and time management skills. -Minimum of 2 years of experience in leave administration, benefits administration, or a related HR role -Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). -Preferred Bachelor's Degree in human resources, Business Administration, or a related field -Ability to manage multiple tasks and change timelines. -Communicating routinely on video conference software (Zoom, Teams, etc.) -Exceptional problem-solving and decision-making skills. -Ability to handle sensitive and confidential information with discretion. -Attention to detail and accuracy in record-keeping.

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About The Heritage Group

-Started with a single truck and has grown into a fourth-generation family enterprise. -Operates in three core sectors: road construction materials, waste management, and chemical manufacturing. -Flagship operations include asphalt and aggregate supply for infrastructure, environmental services via Envita and Cirba, and custom chemicals through Monument Chemical. -Heritage Construction + Materials has built highways and infrastructure across the Midwest and internationally, supplying aggregates, asphalt and specialty minerals. -Heritage Environmental Services evolved from a small operation into a full platform managing waste, recycling and remediation. -Monument Chemical produces solvents, polyols and chemical intermediates for markets like paints, inks, gas scrubbing and microchip fabrication. -HG Ventures invests in hardtech and growth-stage companies, embedding innovation and entrepreneurship into the group. -Fueled by a long-term investment mindset with unusual combination of venture capital, engineering R&D, and heavy infrastructure operations under one roof.

Sector Specialisms