Executive Secretary

Overview

Provide high-level administrative and operational support to the CEO, handling schedule, travel, meetings, and communications.

Key Responsibilities

• travel coordination
• correspondence management
• meeting logistics
• stakeholder liaison
• project oversight
• calendar management

Tasks

-Global Travel: Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries -Correspondence: Receive, screen, and manage all incoming/outgoing correspondence. Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO -Logistics Expert: Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes) -Communication Gatekeeper: Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials -Special Projects: Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met -Administrative & Financial Support: Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems -Executive Scheduling & Time Management: Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity

Requirements

• bachelor's
• 5-7 years
• microsoft office
• expense reporting
• calendar management
• problem solving

What You Bring

-Education: Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications -Proven Track Record: Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics -Experience: Minimum of 5-7 years of progressively responsible experience supporting C-level executives (CEO, Board members) in a corporate environment -Organizational & Execution Skills: Flawless attention to detail and proactive planning -Interpersonal & Communications Skills: Exemplifying discretion and professionalism -Technical Proficiency: Expert proficiency in the Microsoft Office Suite, expense reporting systems, and the ability to rapidly master communications tools -Problem Solving & Accountability: The ability to anticipate needs and resolve issues independently

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About Setpoint Systems Corporation

-They design, install, commission and support integrated building control ecosystems, unifying HVAC, lighting, security, access and utility metering under one smart umbrella. -Their projects span research labs, universities, military bases and 20 MW data centres—each showcasing tailored system integration. -They operate a UL‑certified panel fabrication shop and offer custom graphics, fault detection, diagnostics and 24/7 emergency support. -Privately held in Littleton, CO, with estimated revenue of ~$50 M, their steady growth reflects a niche mastery of facility automation.

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