Project Administrative Staff - Mid-and Jr. Level

Overview

Administrative support for Integrated Program Office operations and logistics.

Key Responsibilities

• process improvement
• office logistics
• meeting coordination
• tracking systems
• document control
• data analysis

Tasks

Provide administrative support to Integrated Program Office (IPO) including Construction, Engineering, Safety, and Program Delivery managers and team members. Support with the process improvement and daily operations and office logistics such as mail distribution, badging, onboarding, equipment and PPE orders, supplies, fleet management. Handle expense reimbursement, vendor coordination and kitchen duties as needed. Draft or contribute to meeting agendas, presentations, and reports. Assist in coordinating meetings, conference calls, professional meetings, and office events. Set up or utilize tracking, scheduling and control systems and procedures. Attend and document project meetings.Assist with project status verification, procurement, and procedural compliance. Maintain document files/data bases. Coordinate production and delivery of project deliverables, documents, drawings, story boards, specs, etc. Collect compiles and analyses data in response to special requests. Filing, typing, scanning, printing, photocopying, binding, sending and receiving printed and electronic documents.

Requirements

• ms office
• sharepoint
• power bi
• visio
• bachelor's
• organization

What You Bring

-Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Proficient with office management duties, such as organizing, filing and retrieving electronic documents and routing for approvals and signatures. -High School Diploma or GED; AA or -If Degree is required, please provide details. Degree or certificate would be helpful: Business Administration, Office Administration, Construction Management, or Project Management -Bachelor degree is preferred. -Proven experience as an office administrator, office assistant, or relevant role. -Proficiency with MS Office Suite, Word, Excel, PowerPoint -Basic familiarity with MS SharePoint / MS Teams / MS OneDrive. Familiarity with Visio Software, Power BI is a plus. -Experienced with managing office equipment, meeting planning, and supplies ordering.

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Benefits

Junior: $48,500 to $55,385 YRMid-level: $72,441 to $80,589 YR

About Cornerstone Concilium, Inc.

-Privately held and based in San Francisco (with offices in Washington D.C.), the company manages multimillion‑dollar capital projects nationwide. -Typical engagements include planning, design oversight, construction management, value engineering, cost estimating and project close‑out. -Specializes in infrastructure across sectors such as airports, transit and roadways, utilities, water/wastewater, storm drainage and sanitary systems. -Delivers community and municipal facilities projects—especially in education, healthcare, housing and professional training centers. -Combines engineering, construction program management and IT consulting to support smart‑building and complex intelligent system integration.

Sector Specialisms