Commercial Manager - Delivery

Overview

Lead post-award commercial management, risk, change & cash flow for large projects.

Key Responsibilities

• change management
• contract review
• risk monitoring
• commercial closeout
• stakeholder reporting
• change pricing

Tasks

-Negotiating Change Outcomes: Lead or support negotiations with clients or third parties to achieve favourable outcomes, leveraging contractual knowledge and commercial insight to secure agreements that maximise the company’s entitlements and manage any additional risk exposure. Ensure that negotiated changes align with the contract’s terms and benefit the project’s financial and operational goals. -Compliance with Terms and Notices: Establish and enforce a change management protocol that ensures all change-related actions comply with contractual terms. This includes issuing timely and accurate notices, maintaining appropriate documentation, and rigorously following the notification requirements stipulated in the contract. -Maintaining Comprehensive Supporting Records: Maintain meticulous records of all changes, ensuring that all necessary documentation (correspondence, cost estimates, schedules, etc.) is organised and accessible to support ongoing negotiations and potential claims. This documentation ensures compliance, validates entitlements, and substantiates claims if disputes arise. -Performance Review: Attend Project Management Reviews (PMRs), probing for risks or opportunities and evaluating project metrics (cost, schedule, productivity) against established benchmarks. -Developing and Adopting a Strategic Change Management Plan: Design or adopt a tailored change management strategy aimed at maximising the company’s entitlements within the project scope. This includes establishing a structured approach for identifying potential change events early, assessing their impacts, and implementing proactive measures to manage or capitalise on these changes to benefit the project’s financial position. -Compliance with Flow Downs: Ensure that all third-party agreements are compliant with contractual obligations and flow-downs. -Closeout Processes: Lead commercial closeout processes, including managing the Defects Liability period and ensuring completion of outstanding commercial tasks. -Contract Review: Analyse contract remuneration mechanisms, set up Delegation of Authority (DOA), understand the anticipated return and other as-bid financial parameters, understand the Project Schedule, its anticipated deliverables, critical milestones, etc.… all to ensure alignment with project budgets and schedules. -Commercial Deliverables: Oversee the maintenance of contract-required deliverables, including guarantees, insurances, change management plans, invoicing, and templates. -Cash Flow Compliance: Enforce adherence to “Cash Must-Do’s,” proactively managing cash flow, and ensuring accurate financial reporting. -Issue Resolution: Support the resolution of claims, variations, and disputes, ensuring all are managed in alignment with FMF procedures. -Compliance Oversight: Establish commercial administration procedures in line with our existing policies/procedures to ensure strict adherence to contract terms. This includes handling responsibilities from initiating notices to maintaining detailed documentation. -Contractual Correspondence: Act as the primary commercial point of all contractual letters with the client or other third parties, managing all formal correspondences and addressing issues as they arise. -Risk Handover from Pre to Post Award: Gain a thorough understanding of the risks identified during the Capture/Acquire phases, ensuring that all commercial risks and mitigation strategies embedded in the contract are clearly documented, communicated, and understood by the project team. -Performance Evaluation: Provide assistance to Supply Chain on all contractual matters related to Suppliers and Subcontractors including assessing subcontractor and supplier performance against contract terms and project schedules, addressing any risks or delays, maintaining financial instruments etc.. -Anticipated Mitigations and Contractual Safeguards: Review and validate all pre-identified risks alongside the mitigations included within the contract, such as indemnities, insurance requirements, liability limitations, and contingencies. Ensure these safeguards are in place and that project teams know their roles in maintaining them. -Collaboration on Risk Strategy with Project Director/Manager: Support the project director/manager in implementing a robust, ongoing risk management approach. This includes encouraging proactive risk identification across functions, facilitating open discussions about potential risks and opportunities, and supporting the team in taking pre-emptive actions when possible. -Commercial Contribution: Oversee commercial contributions to profitability, monitoring project returns and contingencies, ELF and implementing/recommending necessary adjustments. -Ownership and Accountability: Ensure clear ownership of each risk across the project team, holding regular reviews to revalidate risk mitigation strategies, confirm adequacy of contingencies, and maintain alignment with contractual obligations and project objectives. Work to prevent scope creep and manage contractual boundaries to minimise risk exposure. -Stakeholder Reporting: Prepare regular reports for senior management detailing project commercial performance, risk assessments, and contractual compliance. -Ongoing Risk Monitoring and Proactive Management: Actively monitor and manage evolving project risks by maintaining updated risk registers and conducting regular risk reviews with the project team. Ensure that emerging risks are promptly identified, evaluated, and mitigated, working closely with the project director/manager to ensure these are managed within the project’s risk appetite. -Strategic Pricing and Placement of Change Orders: Collaborate with the project and commercial teams to carefully price and structure change orders to maximise entitlements and safeguard margins. Ensure that each change order is supported with detailed records, cost breakdowns, and any necessary supporting evidence to substantiate the company’s position. -Project Leadership: As needed, act as Contracts Manager on high-priority or high-risk projects, coordinating all commercial aspects directly. -Team Supervision: Where appropriate, supervise Contracts Managers on projects, ensuring effective contract management, administration, and resource allocation. -Transition Management: Work closely with the Commercial Acquire representative to jointly lead a structured handover from pre- to Post-Contract Award, ensuring contracts are well understood and that all project team members are aware of and fully understand the commercial obligations that affect their work. -Documenting and Communicating Risk Status: Keep senior management and stakeholders informed through regular reporting on risk status, mitigation progress, and any risk-related contractual compliance issues, providing transparency into the project’s risk position at each stage. -Understanding the Contractual Change Mechanisms: Gain a comprehensive understanding of the contract’s terms and conditions related to change, including notification periods, required formats, and timelines. Ensure that these mechanisms are clearly communicated to the project team and that they understand the processes required to comply fully with change-related contractual obligations.

Requirements

• leadership
• commercial management
• contract knowledge
• financial analysis
• bachelor’s degree
• problem solving

What You Bring

-Leadership and Influence: Strong presence and the ability to lead without direct authority, fostering effective teamwork and collaboration across project teams. -Commercial Experience Requirement: Substantial experience in Project Commercial Management (15 years) will be a key selection criterion, particularly in roles involving contract negotiation, project delivery, and financial management. -Versatility in Role: Ability to supervise other Contracts Managers, manage multiple projects, or serve as a direct Contracts Manager on critical projects as needed. -Strategic Communication: Strong communication skills, with the ability to influence, negotiate, and collaborate effectively across all levels of the organization. -Financial and Analytical Skills: Proficient in financial analysis related to project cash flow, profitability, and return on investment. -Problem Solving and Resilience: Ability to remain calm and decisive under pressure, adapting to project needs and evolving situations. -Relationship Building: Skilled at building and maintaining relationships with project stakeholders, from client representatives to senior project and company leadership. -Contractual Knowledge: In-depth understanding of post-award contract management, including compensation models, risk mitigation, and change management. -Preferred Qualifications: Bachelor’s degree in Quantity Surveying (QS), Engineering, Business, or Law. -Adaptability: Versatile, with the capacity to pivot between oversight and hands-on contract management based on project demands. -Organization and Detail-Oriented: Exceptionally organized, with a keen eye for detail and a methodical approach to managing tasks and coordinating resources. -Extensive Project Commercial Management Experience: 10 - 15 years of proven experience in commercial management of large-scale projects, ideally in engineering or construction-related industries.

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About Wood

-Wood is a global leader in consulting and engineering, primarily serving the energy and materials markets. -The company offers a wide array of services including project and construction management, operations and maintenance, and engineering design across various sectors such as oil and gas, chemicals, renewable energy, and infrastructure. -Wood operates in multiple countries including Australia, Canada, England, UAE, and the US, with a growing emphasis on sustainable energy and decarbonization technologies. -The company provides an integrated service model covering advisory, design, delivery, operational support, and repurposing services.

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