Personnel Support Specialist

Overview

Manages personnel records, actions, and reporting for an Air National Guard unit.

Key Responsibilities

• job announcements
• personnel processing
• tour tracking
• statistical analysis
• strength reporting
• customer service

Tasks

-Manage unit job announcements. Manage, generate, and advertise job announcements when vacancies occur within the organization. Collect applications; review for accuracy, provide guidance to selecting officials, and process forms for newly selected individuals. Also assist in advertising ANG positions outside the organization. -Shall maintain military unit manning documents; coordinate all moves within the sector; accomplish personnel actions for processing. Provide weekly updates on the document, identify changes, errors (if any), and fix actions. -Shall process retirement/separation requests. -Coordinate all requests for demobilization and/or mobilization between member, state HHQ, ANG, and MAJCOM. -Shall in-process and out-process unit personnel and augmentees. In process personnel: provide checklist, construct welcome packages as necessary for new members, obtain required forms (voluntary consent, personal information, etc.), update personnel files, brief members on local policies (pay, billeting, orders, and UTA policies), and make billeting arrangements for drill status guardsmen (DSG) personnel coming in to perform duty. Out-process personnel: provide checklist, obtain copy of orders, obtain forwarding address and phone, update files personnel information files (PIFs), and update pay records. -Maintain manpower documents, personnel records, active guard/ reserve tour management, ANG hiring practices, military leave program, and a myriad of other personnel actions. -Maintain and analyze statistical data of unit personnel authorized versus assigned and trained for status of reports and training (SORTs) reporting. -Shall track personnel tour expiration, suspense pending renewals, process extension or termination paperwork as required, and maintain AGR orders for all personnel. -Shall prepare active-duty orders for drill status guardsman personnel. -Manage Squadron’s Sponsorship Program; request sponsor through chain of command, ensure sponsor is trained, and welcome package and letter are sent to new member. -Shall manage unit leave program. -Provide customer service to members at all levels of command that need information and assistance with programs provided by the commander’s support staff (general questions, MilPDS requests, research AF instructions and policies, etc.). -Manage and track gains and losses in the unit. Report personnel fulltime strength and accountability to higher headquarters and provide situation reports on unit personnel strength and accountability to the Operations duty officer daily. -Coordinate updates and corrections within the military personnel systems. -Shall manage the selective retention process. Ensure the members are briefed and counseled on the state’s selective retention process and assist the chain of command -Shall process requests, provide guidance to supervisors, and maintain liaison with local Command Support Staff. -Shall request and produce personnel management products and reports.

Requirements

• jopes
• microsoft office
• secret clearance
• us citizen
• 3-5 yrs
• milpds

What You Bring

-Collaboration and Teamwork: Strong interpersonal skills and the ability to work effectively in teams or cross-functional environments. -Manage multiple tasks while handling a large volume of work with frequent interruptions. Ability to deal effectively with personnel at various levels of command, both orally and in writing. -Minimum 3-5 years’ experience supporting operations planning and with the GFM process. Trained and certified to operate the Joint Operations Planning and Execution System (JOPES). -Ability to analyze complex data and situations, and provide clear, actionable insights. -Strong capability to identify problems, think critically, and implement effective solutions. -Proficiency with Microsoft Office Suite. -US citizen -Shall possess experience with administrative communications, correspondence, and general office management. -Must have a Secret clearance -Excellent verbal and written communication skills for conveying ideas clearly to both technical and non-technical audiences. -Ability to manage multiple tasks, set priorities, and meet deadlines. -Shall access military personnel systems: MilPDS, vPC-GR, vMPF, PRDA, AROWS, LeaveWeb, CMAS, AF Portal, and AF/ANG Community of Practice (CoPs).

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