Purchasing Clerk

Overview

Manages purchase orders, documentation, and invoicing to support project schedules.

Key Responsibilities

• order tracking
• material release
• invoice reconciliation
• rfq management
• purchase orders
• data entry

Tasks

-Maintain data on current orders and track orders to ensure customer requirements are met. -May release material for shipment from suppliers for items covered under existing agreements. -Review and verify financial order reconciliation both within our internal systems and opposite our suppliers -Identifys inaccuracy on invoices and works closely with the supplier to resolve. -Assist in the processing of invoices by verifying material billed vs. purchase order information. Interface with accounting, buyer, project manager, and supplier on discrepancies. -Confer with suppliers concerning RFQs documentation deliveries, schedule progress and expediting, to ensure we meet the company requirements or customer schedule needs. -Under buyer or purchasing manager delegation, may place purchase orders of complex nature with suppliers for routine or repetitive items (normally of low dollar value) within specific dollar limits following established Purchasing procedures. -Perform various data entry functions including inputting receipts into purchasing system, processing amendments, and maintaining purchase orders. Also may enter data for related inventory or requisitioning source systems. -Effectively interface with Scheduling, Project Management, Transportation, Buyers, and suppliers, reporting status information as well as identifying and resolving issues to ensure orders are completed on-time. -Ensure documentation is stored properly within PLM. -Maintain purchase order file after order is closed out.

Requirements

• visibility
• vendor server
• microsoft office
• associate degree
• 5+ years
• communication

What You Bring

-Excellent organizational skills -Proficient in Visibility, Vendor Server, Microsoft Office Suite -Associate’s degree in Business -5+ years relevant experience in purchasing/clerical -Excellent communication skills – written and verbal

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About Babcock & Wilcox

-Specializes in the design, engineering, and manufacture of advanced systems for power generation, renewable energy, and industrial sectors. -Provides high-efficiency boilers, environmental control technologies, and energy storage systems. -Has a rich history in pioneering nuclear, renewable, and fossil fuel-based technologies. -Involved in projects ranging from large-scale power plants to high-performance energy systems for industrial clients. -Continues to lead the way in developing clean energy technologies for a sustainable future.

Sector Specialisms